Executive Assistant — Sales and Client Relations

Overview

1. Position Overview

2.1 Executive Support

• Manage the Company Manager's calendar, scheduling, travel arrangements, and correspondence with precision and discretion.
• Prepare and coordinate briefing materials, meeting agendas, presentations, and follow-up documentation.
• Handle confidential communications and sensitive information with the highest level of professionalism.

2.2 Sales and Business Development Support

• Support the Company Manager in prospecting activities, lead tracking, and pipeline management.
• Assist in drafting proposals, capability statements, and client-facing commercial documents.
• Coordinate and follow up on sales meetings, client calls, and business development initiatives.
• Monitor deadlines, action items, and deliverables arising from client engagements.

2.3 Client Relations

• Act as a professional liaison between the Company Manager and TRUVIS clients, ensuring timely and courteous communication at all times.
• Coordinate client onboarding processes, relationship touchpoints, and satisfaction follow-ups.
• Represent TRUVIS professionally in all client interactions, both written and verbal.

2.4 Administrative and Operational Coordination

• Manage correspondence, filing systems, and internal reporting requirements.
• Coordinate with other departments to ensure cross-functional tasks are executed efficiently.
• Prepare minutes of meetings and ensure distribution and follow-through of agreed actions.
• 3.

3.1 Education

• Bachelor's degree in Business Administration, Sales, Marketing, International Relations, or a closely related field.
• Additional certifications in sales, CRM systems, or business administration are an advantage.

3.2 Experience

• Minimum 1 to 3 years of proven experience in an executive assistant, sales support, or client-facing business role.
• Prior exposure to advisory, consultancy, real estate, financial services, or professional services environments is preferred.

3.3 Language Skills

• Full professional proficiency in English is mandatory, both written and spoken.
• Proficiency in Arabic is strongly preferred and will be considered a significant advantage.

3.4 Core Competencies

• High energy, proactive, and self-motivated with the ability to operate in a fast-paced environment.
• Strong commercial awareness and understanding of client relationship management.
• Exceptional interpersonal and communication skills with confidence in both formal and informal business settings.
• Outstanding organisational skills with the ability to prioritise and manage multiple tasks simultaneously.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with CRM platforms.
• Discreet, reliable, and professional in all matters relating to confidential information.

4. Personal Attributes

• TRUVIS values individuals who bring energy, commitment, and commercial drive to their roles.
• The ideal candidate is:
• Highly presentable and professional in demeanour.
• Confident in engaging with senior executives, clients, and stakeholders at all levels.
• A proactive problem-solver who takes ownership without being prompted.
• Ambitious and eager to grow within a dynamic advisory environment.

5. What Truvis Offers

• A dynamic and international work environment based in Abu Dhabi.
• Direct exposure to senior management and high-level client relationships.
• Opportunity for professional development and career progression within TRUVIS.
• Competitive compensation package commensurate with experience.

6. Application

• Interested candidates are invited to submit their CV and a brief cover letter.
• Please reference the subject line: EA — Sales and Client Relations Application.
• TRUVIS is an equal opportunity employer. All applications will be treated with strict confidentiality.