Executive Assistant

Role overview

Key responsibilities

• Screen communications, greet visitors and vendors, manage mail, and prepare correspondence.
• Prepare and maintain board and management meeting materials, minutes, agendas, packets, and follow-up records; attend meetings and assist client board members.
• Maintain calendars, agency records, files, databases, training logs, vehicle maintenance records, forms, and office supplies.
• Coordinate training, vehicle servicing, vendors, office equipment, deposits, checks, expense requests, and designated report audits.
• Support donation processing, donor and client databases, staff data-entry training, and administrative assistant orientation.
• Maintain a clean, stocked, and disinfected office; coordinate IT needs, troubleshoot technology, and manage online education accounts.
• Manage social media and coordinate the website, newsletters, press releases, media materials, and fundraising events.

Qualifications and requirements

• High school diploma or equivalent; college is preferred and may be substituted with relevant experience.
• At least 3 years of administrative support experience and ability to work independently.
• Proficiency with Microsoft Office Suite, Microsoft 365, and Microsoft SharePoint; basic hardware and software troubleshooting ability.
• Strong oral and written communication, office procedure, equipment operation, and troubleshooting skills.
• Accurate typing at 60 words per minute; valid California driver’s license and auto insurance.
• Able to lift 45 pounds and physically assist clients, including pushing wheelchairs and assisting people using walkers.
• Must maintain confidentiality and follow agency safety plans and code of ethics; legally required background and medical clearances and proof of clear TB are required after a contingent offer.

Schedule and classification

• Regular full-time, non-exempt; some varied hours are required for meetings, events, and fundraisers.
• Expected hours are 40 per week.

Workplace

• In-person position at the executive office in Roseville; the position is required to report there daily.

Compensation and benefits

• Compensation range is $25.00–$26.25 per hour; the posting also states pay from $25.00 per hour.
• Benefits listed include medical, dental, vision, life insurance, 403(b), 401(k), matching, employee assistance, and paid time off.

Application

• The posting requests a cover letter and resume.