Executive Assistant

Job description

Key Responsibilities

• Coordinate end-to-end meeting logistics, including agenda development, material preparation, and stakeholder coordination.
• Prepare presentations, executive summaries, briefing notes, and meeting records to executive standards.
• Manage the CEO's calendar, aligning operational priorities, strategic engagements, and personal commitments, and resolving scheduling conflicts.
• Handle sensitive communications and confidential documents with discretion, maintaining secure records and archives.
• Coordinate the preparation, review, routing, and archiving of executive correspondence, ensuring alignment with the CEO's tone and strategic messaging.
• Coordinate travel arrangements, accommodation, itineraries, and event logistics for executive activities.
• Process executive approvals and administrative documentation to support timely workflow completion.
• Coordinate the receipt, sorting, and dispatch of physical mail and packages, ensuring secure handling of confidential deliveries.
• Maintain and update action item trackers from executive meetings and directives, following up with stakeholders and preparing status updates for the CEO.

Qualifications and Experience

• A minimum of 5-10 years of relevant experience in an executive support role.
• Demonstrated ability to maintain confidentiality and handle sensitive information with discretion.
• Strong organizational and coordination skills.
• Proficiency in preparing professional presentations and documents.
• Role Accountabilities
• Maintain and enhance soft and technical skills relevant to the role.
• Perform planned activities to meet operational and development targets within established schedules and utilize resources effectively.
• Address operational problems and escalate complex issues as necessary.
• Ensure adherence to quality requirements and contribute to effective quality control processes.
• Coordinate well-defined written systems, policies, and procedures, seeking automation opportunities.
• Comply with all relevant company policies, procedures, and work instructions.
• Ensure compliance with health, safety, and environmental management procedures and controls.

Work Environment

• This is a full-time position based in Riyadh, Riyadh, Saudi Arabia. The role requires working closely with the CEO and various internal and external stakeholders.