Executive Assistant
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Key skills for this role
About the Role
Barclays is seeking an Executive Assistant to provide high-level administrative and logistical support to the CEO and Head of Investment Banking Saudi Arabia. The role requires exceptional attention to detail, discretion, and the ability to manage multiple priorities in a fast-paced environment.
Key Skills for This Role
Responsibilities
- Plan, coordinate, and manage complex diaries for senior executives across multiple time zones
- Arrange and oversee all aspects of travel including flights, visas, accommodation, and ground transportation
- Manage and facilitate internal meetings, client meetings, and update internal portals
- Support organisation of client events, conferences, and roadshows in Saudi and MENA region
- Process and reconcile expense claims ensuring compliance with policy
- Act as key point of contact for visiting Senior Executives and manage queries with discretion
- Provide broader administrative support to the Saudi team including onboarding, distribution lists, and leave records
- Handle ad hoc tasks and urgent priorities from the CEO and broader team
Requirements
- Proven experience supporting senior executives in a large and matrixed organisation
- Strong organisational skills with ability to prioritise, multi task, and deliver to tight deadlines
- Excellent written and verbal communication skills
- High level of discretion and professionalism when handling confidential information
- Strong attention to detail and problem solving abilities
- Proficiency in English and Arabic (written and spoken)
- Previous experience as an Executive Assistant within Financial Services (preferred)
- Proficiency in MS Office (Outlook, Word, Excel, PowerPoint) (preferred)
Full Job Posting
Role Overview
- Join us as an Executive Assistant in our newly established team based in Riyadh.
- Provide proactive, high level administrative, organisational, and logistical support to the CEO and Head of Investment Banking Saudi Arabia and the wider Saudi team.
What you will be doing
- Calendar Management: plan, coordinate, and manage complex diaries across multiple time zones.
- Travel & Logistics: arrange flights, visas, accommodation, and ground transportation.
- Meeting Support & Coordination: manage internal and client meetings, update internal portals.
- Systems & Tools: maintain client details in Outlook and internal Barclays portals.
- Event Management: support client events, conferences, and roadshows in Saudi and MENA region.
- Expense Management: process and reconcile expense claims on a timely basis.
- Stakeholder support team Management: coordinate logistics for visiting Senior Executives.
- Team Support: provide broader administrative support including onboarding, distribution lists, leave records.
- Day to Day & Ad Hoc Support: handle various tasks and requests from CEO and broader team.
Essential Skills/Basic Qualifications
- Proven experience supporting senior executives in a large and matrixed organisation.
- Strong organisational skills with ability to prioritise, multi task, and deliver to tight deadlines.
- Excellent written and verbal communication skills.
- High level of discretion and professionalism when handling confidential information.
- Strong attention to detail and problem solving abilities.
- Proficiency in English and Arabic (written and spoken).
Desirable skills/Preferred Qualifications
- Previous experience as an Executive Assistant within Financial Services.
- Proficiency in MS Office (Outlook, Word, Excel, PowerPoint).
Purpose of the role
- Manage the executive's schedule, handle correspondence, prepare presentations and reports, and provide other administrative support.
Accountabilities
- Management of senior executive members calendars and overseeing timely responses.
- Planning and arranging travel itineraries.
- Proactively anticipating needs of the senior executive.
- Management of day to day administrative tasks such as expenses, filing, office supplies, leave records.
- Management and facilitation of senior executive members meetings.
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