Executive Assistant

Description

Build the future with us

Are you driven by administrative support, organization, and collaboration, and eager to contribute to the purpose of a company that aims to help its clients feel confident and secure about their future? As an Executive Assistant, you will play a key role in ensuring the smooth operations of the Individual IT Service Delivery team.

This position is a great opportunity to showcase your coordination, communication, and priority management skills and fully realize your potential within a caring and trustworthy company. Here, people and their development are at the heart of our priorities, fostering an environment that encourages collaboration and innovation.

What you’ll accomplish with us

As an Executive Assistant, you’ll be at the core of our mission. Here are the main responsibilities:

• Support the Senior Managing Director and Head of IT, as well as a Senior Director, in managing their daily priorities, including calendars, emails, and business travel;
• Coordinate meetings, committees, and team events, ensuring smooth and efficient logistics;
• Coordinate resource movements and support managers with administrative steps related to employee arrivals, onboarding, and role changes;
• Manage various administrative support requests from employees within the sector;
• Oversee administrative and financial follow-ups for the sector, including consultant hours, accruals, expense reports, and invoice payments;
• Draft, review, and format various administrative documents with care and professionalism;
• Collaborate closely with other executive assistants and managers within the sector;
• Identify opportunities for improvement and contribute to the continuous optimization of ways of working.

What could accelerate your success in this role

We’re looking for someone who:

• Is known for their attention to detail, autonomy, and ability to manage multiple priorities with sound judgment;
• Stands out for their proactive approach, constant search for solutions, and commitment to providing high-quality service;
• Holds a Diploma of Vocational Studies (DVS) in Secretarial Studies or equivalent training and has at least 5 years of experience in a demanding administrative support role;
• Has advanced knowledge of the Microsoft suite;
• Is comfortable using various artificial intelligence tools;
• Has advanced proficiency in French, both spoken and written;
• Has an intermediate level of English proficiency, as the role involves collaborating with unilingual English-speaking partners, teams, and stakeholders located across Canada and abroad on a weekly basis.

Why you’ll love working with us

• A work environment where learning and development merge with a collective pursuit of excellence;
• AI is in everyone's hands, empowering you to increase your personal effectiveness while supporting the organization's growth;
• A healthy, safe, fair, and inclusive environment where potential can be freely expressed and developed;
• The opportunity to work in a hybrid environment, supported by flexibility and access to inspiring and innovative workspaces.

Competitive Benefits

• Flexible group insurance plans
• Competitive retirement savings plan
• Employee share purchase plan
• Vacation program, wellness days, and personal development days
• Telemedicine services
• Employee and Family Assistance Program (EFAP)
• Ergonomic furniture program
• Performance bonus
• Discounts on iA products
• And much more!

Apply now and get ahead of your career, where your talent really belongs!

Still unsure about applying?

At iA, we believe in potential and value diverse experiences. If this role inspires you, go ahead and apply – your place might be with us, and we want to get to know you!

Get ahead of your career, where your talent belongs

See why so many people choose iA!

Our commitment to Diversity and Inclusion

At iA Financial Group, we support and celebrate diversity. We strive to provide a workplace that is recognized as inclusive for all, regardless of ethnic origin, nationality, language, religious beliefs, gender, sexual orientation, age, marital status, family situation, or physical or mental disability.

Please note that if you need help or assistance to make the recruitment process more accessible for you, write to us. Someone from our team will be happy to assist you.