Executive Assistant, Pulmovant
Role Overview
The successful candidate will provide high level administrative, communication and project management support in all facets of the daily business routine for team of senior leaders in the clinical and clinical trial/program group. The candidate will be flexible and open to unfamiliar assignments with excellent problem solving and critical thinking skills. Must handle multiple workstreams with adaptable and efficient prioritization. Should be highly organized and work well both collaboratively and autonomously. Candidate will be highly resourceful, composed, and empathetic. Must thrive in a fast-paced, start-up environment and work well under the pressure of multiple competing requests within tight timelines.
Key Duties and Responsibilities
Handle heavy, complex, fluid calendar management, while proactively managing conflicts.
Effectively engage with team by staying on top of key topics, areas of focus, and prioritizing appropriately.
Handle meeting logistics for conferences, investor, and industry events, coordinating all aspects of participation.
Work closely and under the supervision of the Director of Executive Operations, Office of The CEO.
Work closely with team to stay well informed of upcoming commitments and responsibilities.
Manage sensitive matters with a high level of confidentiality and discretion.
Coordinate complex domestic and international travel arrangements, researching required passport, visa requirements, providing detailed itineraries.
Prioritize conflicting needs; handle matters expeditiously and proactively, and take projects to successful completion, often with deadline pressures.
Work cooperatively with the team of assistants in a positive partnership.
Coordinate meeting logistics, conference rooms, remote participant access, catering, and meeting materials.
Regularly interface with high-profile professionals on behalf of team.
Responsive to emails/texts/phone calls, outside of normal business hours.
Track, prepare and submit expenses, invoices and purchase orders, processing in a timely manner.
Assist with personal requests as needed.
Perform other related administrative tasks as assigned and required.
Full Job Posting
About Roivant:
Roivant (Nasdaq: ROIV) is a commercial-stage biopharmaceutical company that aims to improve the lives of patients by accelerating the development and commercialization of medicines that matter. Roivant’s pipeline includes LISRAYATM (brepocitinib), a potent small molecule inhibitor of JAK1 and TYK2 FDA-approved for the treatment of dermatomyositis in adult patients and also in late-stage development for the treatment of non-infectious uveitis, cutaneous sarcoidosis and lichen planopilaris; IMVT-1402, a fully human monoclonal antibody targeting FcRn in development across several IgG-mediated autoimmune indications; and mosliciguat, an inhaled sGC activator in development for pulmonary hypertension associated with interstitial lung disease. We advance our pipeline by creating nimble subsidiaries or “Vants” to develop and commercialize our medicines and technologies. For more information, visit www.roivant.com.
Position: Executive Assistant
Candidates based in NY, NJ, or MA are strongly preferred.
Summary:
The successful candidate will provide high level administrative, communication and project management support in all facets of the daily business routine for team of senior leaders in the clinical and clinical trial/program group. The candidate will be flexible and open to unfamiliar assignments with excellent problem solving and critical thinking skills. Must handle multiple workstreams with adaptable and efficient prioritization. Should be highly organized and work well both collaboratively and autonomously. Candidate will be highly resourceful, composed, and empathetic. Must thrive in a fast-paced, start-up environment and work well under the pressure of multiple competing requests within tight timelines.
Key Duties and Responsibilities
Handle heavy, complex, fluid calendar management, while proactively managing conflicts.
Effectively engage with team by staying on top of key topics, areas of focus, and prioritizing appropriately.
Handle meeting logistics for conferences, investor, and industry events, coordinating all aspects of participation.
Work closely and under the supervision of the Director of Executive Operations, Office of The CEO.
Work closely with team to stay well informed of upcoming commitments and responsibilities.
Manage sensitive matters with a high level of confidentiality and discretion.
Coordinate complex domestic and international travel arrangements, researching required passport, visa requirements, providing detailed itineraries.
Prioritize conflicting needs; handle matters expeditiously and proactively, and take projects to successful completion, often with deadline pressures.
Work cooperatively with the team of assistants in a positive partnership.
Coordinate meeting logistics, conference rooms, remote participant access, catering, and meeting materials.
Regularly interface with high-profile professionals on behalf of team.
Responsive to emails/texts/phone calls, outside of normal business hours.
Track, prepare and submit expenses, invoices and purchase orders, processing in a timely manner.
Assist with personal requests as needed.
Perform other related administrative tasks as assigned and required.
Education and Experience
- Bachelor’s degree preferred.
- Minimum of 8-10 years’ experience supporting senior level executives preferably in the R&D/Pharmaceutical/Biotech industry, Finance/Investment industry or start-up
- Experience in a fast-paced, high-pressure environment
- Experience with Concur a plus.
- Essential Skills and Abilities
- Proactive, positive, energetic, and enthusiastic personality with a can-do attitude.
- Demonstrate alignment with company values while fostering a positive culture.
- Flexible and resilient with an eagerness to learn, receptive to constructive feedback.
- Team-oriented with a collaborative approach.
- Ability to learn quickly and adapt to change with the skill to shift direction rapidly.
- Detail oriented with excellent time management and organizational skills.
- High level of integrity, discretion, professionalism, and confidentiality.
- Ability to anticipate the needs of the executive, the team, and the company.
- Ability to work in a fast paced, high-energy environment.
- Ability to prioritize and manage multiple assignments and responsibilities.
- Approach challenges with a positive and solutions-minded perspective.
- Tech-savvy and resourceful.
- Excellent written and verbal skills.
- 24/7 mindset required.
- Pulmovant provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.
- We will not accept unsolicited resumes nor outreach from agencies. Please do not send agency resumes to our website or Roivant Sciences and affiliated employees. Thanks!
Preferred Qualifications
- Bachelor’s degree preferred.
- Experience with Concur a plus.
Responsibilities
- Handle heavy, complex, fluid calendar management, while proactively managing conflicts.
- Effectively engage with team by staying on top of key topics, areas of focus, and prioritizing appropriately.
- Handle meeting logistics for conferences, investor, and industry events, coordinating all aspects of participation.
- Work closely and under the supervision of the Director of Executive Operations, Office of The CEO.
- Work closely with team to stay well informed of upcoming commitments and responsibilities.
- Manage sensitive matters with a high level of confidentiality and discretion.
- Coordinate complex domestic and international travel arrangements, researching required passport, visa requirements, providing detailed itineraries.
- Prioritize conflicting needs; handle matters expeditiously and proactively, and take projects to successful completion, often with deadline pressures.
- Work cooperatively with the team of assistants in a positive partnership.
- Coordinate meeting logistics, conference rooms, remote participant access, catering, and meeting materials.
- Regularly interface with high-profile professionals on behalf of team.
- Responsive to emails/texts/phone calls, outside of normal business hours.
- Track, prepare and submit expenses, invoices and purchase orders, processing in a timely manner.
- Assist with personal requests as needed.
- Perform other related administrative tasks as assigned and required.
About Pulmovant
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