Executive Assistant, Product Management

The Executive Assistant, Product Management (EA) will be responsible for directly supporting multiple VP-level executives within our Product Management organization, with the primary executive being the Senior Vice President, Product Management, who reports directly to the CEO.

Support for these senior executives consists of calendar management, expense management, booking domestic and international travel, and supporting organizational team meetings including but not limited to offsites, product events, leadership summits, and all-hands. Support of these senior executives also extend to coordination with their direct reports, such as managing communication channels (Slack, Google Groups) and team meeting cadences.

This role requires a dynamic, highly adaptable individual who can flex their approach based on the needs of each executive and the overall Product organization. The EA must work fast, be responsive to internal and external stakeholders, anticipate the needs of the team, and seamlessly manage priorities in a constantly-evolving environment.

This is a full-time, Monday to Friday in-office position based in San Francisco.

What You'll Be Working On:

Provide quality, timely, and detailed administrative support to Product Management leadership, including managing a complex calendar of meetings, processing expense reports, composing and preparing confidential correspondence, arranging travel, and ensuring stakeholder awareness in support of these activities.

Manage and support calendar coordination for your leader’s direct reports, ensuring alignment across team, cross-functional, and external meetings.

Thoughtfully manage scheduling requests to ensure effective time management for executives.

Improve internal and external meeting effectiveness by gathering and tracking key discussion topics, decisions, and action items to develop agendas, document meeting notes, and ensure follow-through.

Lead planning and execution of leadership offsites, Product All-Hands, team events, and gatherings owning logistics, vendor coordination, agenda development, and on-site support.

Identify, design, and implement new processes and solutions to improve team collaboration, efficiency, productivity, and communication.

Work closely with other EAs to coordinate corporate travel, conference registrations, and office/company/industry-wide events and activities.

Perform occasional personal tasks and errands for leadership as needed.

Handle other clerical or administrative duties as assigned.

Be accessible and available during the traditional work week, with occasional flexibility outside standard hours for urgent matters.

What You'll Bring to the Team:

You have 3-5 years of experience in an executive administrative role at a global tech company, with direct EA experience supporting VP-level or above executives in the fields of Product Management and/or Engineering.

You collaborate easily across teams. You work well with other EAs and stakeholders within Product, Engineering, Finance, and Workplace teams – building relationships to make things happen.

You have exceptional communication skills—written, verbal, and interpersonal.

You exercise discretion and confidentiality with sensitive information.

You possess strong attention to detail—accuracy in numbers, logistics, and communication.

You have proven success in planning and executing team offsites, all-hands, or large-scale events.

You are proficient in Google Workspace – direct experience working with Gmail, Google Calendar, Docs, Sheets, Slides and all of their interconnected features.

Proficiency with Google Gemini and Claude, making your own workflows automated as well as utilizing these tools to best support your executives.

Proficiency with Slack, Navan, Coupa, Envoy, and other administrative tools are necessary to be successful on this team.

You embody the company values and contribute positively to Crusoe’s culture