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Executive Assistant/ Personal Assistant to CEO

Casa Dolce Casa
Ontario, CAN
Full-time
Mid · 2–3 years experience
Onsite
Discovered 1 weeks ago

Full Job Posting

Key Responsibilities

  • Executive Support:
  • Manage and maintain the CEO’s calendar, including scheduling meetings, appointments, and travel arrangements.
  • Prioritize and handle incoming communications, including calls, emails, and correspondence, ensuring timely responses and follow-ups.
  • Prepare and edit high-quality correspondence, reports, presentations, and other documents as needed.
  • Organize and coordinate meetings, including preparing agendas, taking minutes, and ensuring follow-up on action items.
  • Personal Assistance:
  • Assist with personal tasks and errands for the CEO, including managing personal appointments, travel, and other non-business related activities.
  • Coordinate family and personal events, including planning and arranging logistics.
  • Manage and organize personal files and documents.
  • Communication and Liaison:
  • Act as the primary point of contact between the CEO and internal/external stakeholders.
  • Facilitate communication and ensure smooth interaction between the CEO and other executives, employees, clients, and partners.
  • Draft, proofread, and send communications on behalf of the CEO, ensuring clarity and professionalism.
  • Office Management:
  • Oversee the day-to-day operations of the CEO’s office, including managing office supplies and equipment.
  • Coordinate with other administrative staff to support office functions and maintain efficiency.
  • Travel and Event Coordination:
  • Arrange domestic and international travel for the CEO, including flights, accommodations, and transportation.
  • Plan and coordinate high-profile events, meetings, and conferences, ensuring all logistical aspects are handled efficiently.
  • Project and Task Management:
  • Assist with special projects and initiatives as directed by the CEO.
  • Conduct research, compile data, and prepare reports and presentations to support decision-making.
  • Track and follow up on key projects and deadlines, ensuring timely completion of tasks.
  • Confidentiality and Discretion:
  • Handle sensitive information and maintain confidentiality with the utmost professionalism.
  • Exercise discretion and sound judgment in dealing with high-level matters and confidential issues.

Qualifications

  • Education: Bachelor’s degree in Business Administration, Management, or a related field preferred.
  • Minimum of 2-3 years of experience as an executive assistant or in a similar administrative role, preferably supporting a CEO or senior executive.
  • Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other office software.
  • Excellent organizational, time-management, and multitasking abilities.
  • Superior verbal and written communication skills.
  • Ability to prioritize tasks and handle multiple responsibilities effectively.
  • High level of discretion, confidentiality, and professionalism.
  • Strong problem-solving skills and attention to detail.
  • Professional demeanor and positive attitude.
  • Ability to work independently and as part of a team.
  • Proactive and resourceful approach to problem-solving.
  • Flexibility and adaptability in a dynamic and fast-paced environment.
  • Standard office environment with travel as required.
  • Full-time position with typical business hours, though extended hours may be necessary depending on the CEO’s schedule.

Skills

  • Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other office software.
  • Excellent organizational, time-management, and multitasking abilities.
  • Superior verbal and written communication skills.
  • Ability to prioritize tasks and handle multiple responsibilities effectively.
  • High level of discretion, confidentiality, and professionalism.
  • Strong problem-solving skills and attention to detail.
  • Attributes:
  • Professional demeanor and positive attitude.
  • Ability to work independently and as part of a team.
  • Proactive and resourceful approach to problem-solving.
  • Flexibility and adaptability in a dynamic and fast-paced environment.
  • Working Conditions:
  • Standard office environment with travel as required.
  • Full-time position with typical business hours, though extended hours may be necessary depending on the CEO’s schedule.

Preferred Qualifications

  • Education: Bachelor’s degree in Business Administration, Management, or a related field preferred.

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