Executive Assistant / Personal Assistant
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Key skills for this role
About the Role
Role Description This is a full-time remote role for an Executive Assistant / Personal Assistant supporting the editorial team of Big Data & Society. The role involves managing calendars and diaries, scheduling meetings, and coordinating virtual and in-person appointments.
Key Skills for This Role
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Role Description
This is a full-time remote role for an Executive Assistant / Personal Assistant supporting the editorial team of Big Data & Society.
The role involves managing calendars and diaries, scheduling meetings, and coordinating virtual and in-person appointments.
The Executive Assistant / Personal Assistant will handle correspondence, prepare documents and presentations, maintain records, and support editorial workflows such as tracking deadlines and organizing submissions-related information.
Daily tasks include organizing travel arrangements where needed, processing expenses, managing email communications, and maintaining contact lists.
The role also includes providing general clerical and organizational support, anticipating needs, and ensuring efficient day-to-day operations across time zones.
Qualifications
- Strong Personal Assistance skills, including proactive support, task prioritization, and confidentiality.
- Executive Administrative Assistance experience, including managing schedules, meetings, and stakeholder coordination.
- Excellent Communication skills, both written and verbal, with the ability to interact professionally with editors, authors, reviewers, and partners.
- Effective Diary Management capabilities, including coordinating complex calendars and scheduling across multiple time zones.
- Solid Clerical Skills, including document preparation, data entry, file organization, and basic record-keeping.
- High level of digital literacy, including proficiency with office productivity tools, online collaboration platforms, and remote communication technologies.
- Strong organizational skills and attention to detail, with the ability to manage multiple tasks and deadlines in a remote environment.
- Experience in academic publishing, research environments, or nonprofit/knowledge institutions is an advantage.
- Ability to work independently, exercise sound judgment, and handle sensitive information with discretion.
- Relevant education or equivalent experience in administration, business, communications, or related fields.
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