Executive Assistant, Operations & Technology

Serve as a liaison between the CTO and other departments, team members, clients, stakeholders and outside vendors.

Draft and edit internal and external communications, ensuring clarity and professionalism.

Proactively manage and maintain the CTO’s calendar , including scheduling internal and external meetings, coordinating travel, and organizing small- and large-scale meeting logistics.

Arrange and schedule a significant volume of meetings with executive colleagues and teams across multiple time zones ; maintain and update calendars while determining the priority of requests and scheduling accordingly

Arrange domestic and international travel accommodations, work visas, and associated documents, including comprehensive and detailed multi-city travel itineraries, when applicable

Demonstrate flexibility, poise, patience, and persistence in routinely adjusting priorities and rescheduling meetings

Process expense reports in accordance with established policy guidelines; reconcile P-card transactions and route invoices for approval

Facilitate complex meetings and large team events: set-up, execution, and follow-up, including room scheduling, AV support, preparation and collection of agendas and materials, note-taking, and coordinating follow-up items and actions

Coordinate internal group communications using newsletters, intranet postings, and messaging tools

Create and edit presentations, agendas, spreadsheets, and reports

Manage and organize executive files, physical and electronic, as required

Participate in and support special projects as assigned; assist other department members as needed and act as a backup for other executive assistants when required

5+ years of relevant experience maintaining a senior executive’s phone, calendar, work and travel schedules

10+ years of demonstrated career Executive Assistance experience.

Demonstrated experience taking detailed notes and extracting action items; ability to understand priorities and adjust schedules accordingly

Exemplary interpersonal skills including a professional in-person and virtual presence

Trustworthy – You will have a high level of access to confidential employee and business information and will maintain the highest degree of confidentiality and discretion

Systems savvy – You’re proficient with the Microsoft Office 365 suite of tools; collaboration tools like Microsoft Teams and Slack; and you’re capable of operating NBCUniversal proprietary systems for travel, expense reporting, and expense approvals

Agile - Extremely flexible and able to shift priorities as needed and manage several work streams at a time

Conscientious – You possess excellent attention to detail, thrive through organization and are comfortable partnering with others to track and meet deadlines

Resourceful – You’re comfortable navigating a complex environment to obtain information and seek buy-in

Problem Solver – You adapt easily to changing priorities, thrive in solving problems and drive to results.

Hybrid : This position has been designated as hybrid , designated to the 30 Rock campus in New York a minimum of four days per week .

Role will also require the ability to travel regularly to our Stamford , CT facility aligned with the CTOs scheduled.

Role also requires the ability to travel for offsites to various office locations including (Los Angeles, Orlando, etc.), as requested by the CTO

Role also requires the need for some overtime hours.

This position is eligible for company sponsored benefits, including medical, dental and vision insurance, 401(k), paid leave, tuition reimbursement, and a variety of other discounts and perks. Learn more about the benefits offered by NBCUniversal by visiting the Benefits page of the Careers website. Salary range: $90,000 - $120,000.

As part of our selection process, external candidates may be required to attend an in-person interview with an NBCUniversal employee at one of our locations prior to a hiring decision. NBCUniversal's policy is to provide equal employment opportunities to all applicants and employees without regard to race, color, religion, creed, gender, gender identity or expression, age, national origin or ancestry, citizenship, disability, sexual orientation, marital status, pregnancy, veteran status, membership in the uniformed services, genetic information, or any other basis protected by applicable law.

If you are a qualified individual with a disability or a disabled veteran and require support throughout the application and/or recruitment process as a result of your disability, you have the right to request a reasonable accommodation. You can submit your request to [email protected].