Executive Assistant | Operations, Marketing & Business Development Support
Role Overview
High Class Travel Experiences seeks a proactive Executive Assistant to support management with daily operations, coordination, marketing activities, and business development.
The role emphasizes ownership, follow-through, initiative, organization, accountability, and completing work efficiently and on time.
Key Skills for This Role
Full Job Posting
About the role
High Class Travel Experiences seeks a proactive Executive Assistant to support management with daily operations, coordination, marketing activities, and business development.
The role emphasizes ownership, follow-through, initiative, organization, accountability, and completing work efficiently and on time.
Executive and operational support
- Organize management priorities, meetings, schedules, action plans, task lists, and follow-up systems.
- Coordinate departments, support management decisions, identify operational bottlenecks, and recommend practical solutions.
- Maintain a central tracker for projects, pending activities, deadlines, and deliverables; monitor and escalate overdue tasks.
- Prioritize urgent matters and proactively flag tasks requiring management attention.
- Prepare daily and weekly progress reports, action plans, and summaries of completed work, delays, pending matters, and next steps.
- Monitor departmental deliverables, operational performance, and project milestones; provide accurate decision-support information.
Marketing and social media support
- Create professional social media content using Canva, including Instagram and LinkedIn posts, captions, stories, presentations, and promotional materials.
- Support content planning and scheduling, basic video editing, digital marketing activities, and consistent company branding.
- Assist with website content updates and basic SEO activities.
Business development support
- Research potential clients, corporate accounts, and international business partners and identify opportunities.
- Prepare company presentations and introductory materials and support LinkedIn outreach and business networking.
- Maintain prospect databases and follow-up records; assist with proposals and commercial communications and track pending follow-ups.
Required skills
- Excellent organization, time management, task coordination, and follow-up skills; ability to coordinate multiple activities.
- Accountability, attention to detail, proactive problem-solving, independent work, and confident communication with colleagues.
- Strong reporting and documentation skills; proficiency in Microsoft Excel, Word, PowerPoint, and Outlook.
- Good working knowledge of Canva and familiarity with social media content creation.
- Excellent written and spoken English.
Preferred skills
- Experience with Microsoft Planner, Trello, or Asana; familiarity with Microsoft Teams and OneDrive.
- Experience preparing operational reports and task dashboards; basic digital marketing and SEO knowledge; familiarity with CRM systems.
- Experience using ChatGPT or other AI productivity tools; previous experience in hospitality, travel, tourism, or service-oriented companies.
Expectations and selection
The successful candidate is expected to keep management informed, actively follow up on pending tasks, identify problems early, and maintain visibility over deadlines and responsibilities.
The role contributes to improved internal organization, operational efficiency, and a results-oriented working environment.
Applicants are asked to submit a CV and briefly describe relevant task coordination, administrative support, reporting, and digital marketing experience.
Shortlisted candidates may complete a practical assessment of prioritization, follow-up management, reporting, and basic Canva content creation.
Pay
- Pay starts at AED 3,200 per month.
Work location
- Work is in person.
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