Executive Assistant & Operations Coordinator
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Key skills for this role
About the Role
Mignon Design Build seeks a highly organized Executive Assistant & Operations Coordinator to support the owner and manage daily business operations. Responsibilities include research, procurement, coordination, and administration.
Key Skills for This Role
Full Job Posting
Salary
: AED 5,000–6,000 per month
About The Role
Mignon Design Build is looking for a highly organized, intelligent, reliable, and resourceful person to support the owner and help manage daily business operations.
This is not a basic receptionist or data-entry role.
The right person must be able to understand instructions quickly, solve problems independently, follow up consistently, and make sure important tasks are completed properly and on time.
Main Responsibilities
- Support the owner with daily tasks, priorities, follow-ups, and administration
- Research suppliers, subcontractors, materials, tools, fixtures, and services
- Request and compare quotations based on price, quality, specifications, delivery time, and reliability
- Place and track approved orders for jobsites
- Coordinate deliveries, pickups, returns, exchanges, and missing items
- Follow up with the site supervisor, staff, suppliers, and subcontractors
- Track project requirements, deadlines, pending approvals, and urgent issues
- Coordinate trade license renewals, visas, insurance, banking documents, and company administration
- Organize contracts, invoices, receipts, employee files, supplier records, and company documents
- Help onboard employees and coordinate required documentation
- Prepare clear summaries and practical recommendations for the owner
- Follow through until tasks are fully completed
Required Qualities
- Strong common sense and practical judgment
- Excellent organization and follow-up
- Ability to work independently without constant supervision
- Strong written and spoken English
- Professional communication
- Confidence dealing with suppliers, subcontractors, employees, and service providers
- Strong attention to detail
- Ability to manage multiple priorities
- Reliable, mature, discreet, honest, and accountable
- Comfortable using Microsoft Office, Google Workspace, spreadsheets, email, WhatsApp, and online portals
Preferred Experience
- Experience in any of the following is preferred:
- Executive Assistance
- Operations coordination
- Construction administration
- Procurement or purchasing
- Supplier or subcontractor coordination
- Project coordination
- Trade licenses, visas, banking, insurance, or UAE company administration
- Experience in construction, fit-out, interiors, contracting, or real estate is strongly preferred.
Important
This role requires initiative and ownership.
Candidates who require detailed instructions for every small task, give up easily, or only report problems without trying to solve them will not be suitable.
Application Process
Applicants will only be considered after completing the screening form below:
https://form.typeform.com/to/r2DF5xkH
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