Executive Assistant & Office Support Manager

Profile

Position Purpose

• The Executive Assistant serves as a strategic and trusted partner to the Managing Director Middle East & Southeast Asia – Oceania (SEAO), providing exceptional support in efficiently and effectively managing priorities and commitments for business continuity.
• She/He plays key role in liaising with internal and external stakeholder, delivering proactive support across executive administration, coordination, admin office management, domestic/international travel arrangements, and more.
• You will excel and enjoy this role if you are ready to actively handle the following missions:
• Provide executive and administrative support to the Managing Director.
• Manage calendars, meetings, travel arrangements, expenses, and correspondence.
• Serve as the key liaison between senior leadership and internal/external stakeholders.
• Coordinate meetings, events, conferences, and leadership activities.
• Support ad-hoc projects through research, coordination, and follow-up.
• Maintain records, databases, filing systems, and confidential information.
• Oversee office operations, supplies, equipment, facilities, and vendor coordination.
• Partner with other departments to ensure efficient business operations.
• Act as a professional ambassador for the Managing Director and leadership team.
• **Do not hesitate to apply if you have:**
• 3–5 years of administrative or executive support experience.
• Advanced MS Office skills and proficiency with digital collaboration tools.
• Strong communication, organizational, and multitasking abilities.
• Proactive, adaptable, and highly detail oriented.
• Trusted to handle confidential information with professionalism and discretion.
• Excellent interpersonal skills with a customer- and people-focused mindset.
• Ability to prioritize effectively and thrive in a dynamic environment.
• Degree or diploma preferred.
• Beauty industry/Retail experience is a plus.
• **Here, you will find:**
• **Community,** in which authenticity is embraced, and the strength of our differences fuels our collective spirit
• **Culture** of empowerment, learning & growth, that offers you the tools, space and opportunity to learn, innovate and lead
• **Work that brings fulfillment.** From delighting clients every day, to inspiring our industry at large, every action makes a difference
• Join us and belong to something beautiful
• ***SEPHORA***

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