Executive Assistant/Office Manager

Role purpose

Executive and commercial support

• Prepare executive summaries, correspondence, reports, presentations, meeting notes, and action trackers; follow decisions through to closure.
• Manage meetings, appointments, travel, documentation, and reasonable executive/personal administration when requested.
• Coordinate commercial documents, quotations, proposals, NDAs, agreements, signatures, renewals, approvals, and handovers.
• Compare commercial terms, identify risks or gaps, and recommend actions before management approval; do not make unauthorized commitments.

Office and stakeholder coordination

• Coordinate office, landlord, building management, utilities, maintenance, courier, banking, administration, and service-provider matters.
• Visit landlords, suppliers, customers, banks, government/service offices, or other locations when physical follow-up is required.
• Coordinate across Finance, Sales, Operations, HR, Supply Chain, Software/Technical, and Administration to close actions and dependencies.
• Resolve routine matters within approved authority and escalate significant issues with facts, impact, options, and recommendations.

Documentation and controls

• Maintain searchable, organized, version-controlled records for agreements, corporate documents, correspondence, and India office matters.
• Handle pricing, customer/supplier data, employee information, contracts, strategy, and management matters with strict discretion.
• Document and trace approvals and key decisions before execution; never share, sign, commit, approve pricing, or bind the company without authorization.

Candidate profile

• At least 7 years of relevant corporate experience; experience in executive, commercial, or senior business/administration support is preferred.
• Directly supported a CEO, Managing Director, General Manager, CFO, or other senior executive in a structured corporate environment.
• Has experience beyond calendar/travel support, including commercial documentation, vendors/service providers, office administration, and cross-functional coordination.
• Excellent written and spoken English and strong professional drafting and concise executive communication skills.
• Strong judgment, maturity, discretion, persistence, organization, and ability to work independently with limited supervision.
• Strong Microsoft Office skills (Word, Excel, PowerPoint, Outlook) and comfort with digital task/document-management systems.
• Willing and able to travel locally and perform on-field coordination when required.
• Stable employment history and long-term responsibility are strongly preferred.

Behavioral expectations

• Takes ownership until a matter is closed or formally handed over; investigates issues and escalates with facts, options, and a recommended action.
• Reduces follow-up burden on senior leadership and applies commercial judgment about negotiation, verification, and approval.
• Works flexibly across commercial, office, administrative, and reasonable executive matters while protecting confidentiality and integrity.

Pay

• Pay is ₹50,000–₹100,000 per month.

Work location

• Work location is in person.