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Executive Assistant & Office Manager

NTT DATA
Abu Dhabi, UAE
Full-time
Manager
Onsite
Discovered Today

Full Job Posting

Key responsibilities:

  • Take day-to-day ownership of office management and administration across the Abu Dhabi and Dubai offices.
  • Coordinate office facilities, logistics, supplies, maintenance requirements and relevant service providers to ensure both locations operate smoothly.
  • Act as a key point of coordination for employees, visitors and internal stakeholders regarding office-related requirements.
  • Support and coordinate reception activities to ensure a professional and welcoming experience for employees and visitors.
  • Provide dedicated Executive Assistant support to senior UAE leadership, including calendar and meeting coordination, travel arrangements and other business-related requirements.
  • Coordinate executive and business visits, ensuring appropriate meeting arrangements, logistics and stakeholder coordination.
  • Support the planning and coordination of internal office events, employee activities and key UAE occasions.
  • Work closely with internal teams and external suppliers to coordinate local office and operational requirements.
  • Anticipate upcoming requirements, proactively resolve day-to-day issues and ensure appropriate follow-up through to completion.
  • Prepare and coordinate documents, information and materials required for meetings and executive activities where needed.
  • Handle confidential and sensitive information with a high level of discretion and professionalism.
  • Support special projects and other UAE business initiatives where appropriate.
  • To thrive in this role, you need to have:
  • A strong sense of ownership with the ability to independently manage multiple office, executive and event-related priorities.
  • Excellent organisational and coordination skills, with the ability to work across multiple locations and stakeholder groups.
  • Strong Executive Assistant capabilities and confidence supporting senior leadership.
  • Excellent interpersonal and communication skills with the ability to engage professionally with employees, executives, visitors and external stakeholders.
  • A proactive mindset with the ability to anticipate requirements and solve problems before they impact the business.
  • Strong attention to detail and the ability to manage competing priorities in a fast-paced environment.
  • The ability to coordinate internal events and activities from planning through to execution.
  • A high level of confidentiality, discretion and professionalism.
  • Flexibility to work regularly across both the Abu Dhabi and Dubai offices.
  • Academic qualifications and certifications:
  • A bachelor's degree in Business Administration, Management or a related field is preferred, or an equivalent combination of education and relevant professional experience.

Required experience:

  • Demonstrated experience in an Office Manager, Executive Assistant or combined Office Manager / EA role.
  • Experience taking ownership of day-to-day office operations within a professional corporate environment.
  • Experience providing direct administrative and Executive Assistant support to senior leadership.
  • Experience coordinating meetings, executive visits, office activities and internal events.
  • Experience working with multiple internal stakeholders, external suppliers and service providers.
  • Experience handling confidential and sensitive business information.
  • Experience within a multinational or regional organisation would be advantageous.
  • Workplace type:
  • On-site Working
  • About NTT DATA NTT DATA is a $30+ billion business and technology services leader, serving 75% of the Fortune
  • Global 100. We are committed to accelerating client success and positively impacting society through
  • responsible innovation. We are one of the world’s leading AI and digital infrastructure providers, with
  • unmatched capabilities in enterprise-scale AI, cloud, security, connectivity, data centers and
  • application services. Our consulting and industry solutions help organizations and society move
  • confidently and sustainably into the digital future. As a Global Top Employer, we have experts in more
  • than 70 countries. We also offer clients access to a robust ecosystem of innovation centers as well as
  • established and start-up partners. NTT DATA is part of NTT Group, which invests over $3 billion each
  • year in R&D.
  • Equal Opportunity Employer NTT DATA is proud to be an Equal Opportunity Employer with a global culture that embraces diversity. We are committed to providing an environment free of unfair discrimination and harassment. We do not discriminate based on age, race, colour, gender, sexual orientation, religion, nationality, disability, pregnancy, marital status, veteran status, or any other protected category. Join our growing global team and accelerate your career with us. Apply today.
  • Third parties fraudulently posing as NTT DATA recruiters
  • NTT DATA recruiters will never ask job seekers or candidates for payment or banking information during the recruitment process, for any reason. Please remain vigilant of third parties who may attempt to impersonate NTT DATA recruiters whether in writing or by phone in order to deceptively obtain personal data or money from you. All email communications from an NTT DATA recruiter will come from an @nttdata.com email address. If you suspect any fraudulent activity, please contact us.

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