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oracle

Executive Assistant

Newmark
New York City, USA
Full-time
Senior · 7+ years experience
Onsite
Discovered 2 days ago

Full Job Posting

Qualifications

  • 7+ years of Executive Assistant experience supporting senior executives, preferably within financial services, investment banking, or a similarly fast-paced environment.
  • Demonstrated ability to manage complex calendars and executive priorities.
  • Exceptional organizational skills and attention to detail.
  • Strong verbal and written communication skills.
  • Ability to exercise discretion and maintain confidentiality at all times.
  • Proficiency with Microsoft Office Suite, including Outlook, PowerPoint, Excel, Word, and Teams.
  • Proven ability to work independently while managing multiple priorities under tight deadlines.
  • Familiarity with a compliance or regulatory environment is a plus.
  • Bachelor's degree preferred.
  • #LI-DV1

Responsibilities

  • Manage complex and frequently changing calendars, scheduling meetings and ensuring priorities are appropriately balanced and coordinated.
  • Coordinate domestic and international travel arrangements, including itineraries, accommodations, transportation, and expense reporting.
  • Screen and prioritize incoming communications and correspondence, drafting responses as needed.
  • Prepare meeting materials, agendas, presentations, briefing documents, and follow-up items.
  • Organize and coordinate internal and external meetings, executive offsites, board-related meetings, and special events.
  • Schedule and manage conference calls, video conferences, and multi-party meetings across global time zones, taking ownership of logistics and ensuring all participants are properly briefed.
  • Track key initiatives, action items, and deliverables on behalf of the executive.
  • Serve as a liaison between the executive and internal stakeholders across business divisions and corporate functions, as well as clients, business partners, and external stakeholders.
  • Assist with preparing reports, presentations, and executive communications.
  • Support special projects and strategic initiatives as needed.
  • Exercise discretion and professionalism when handling confidential and sensitive information.
  • Manage expenses, invoices, approvals, and other administrative functions, maintaining organized records, files, and documentation.
  • Continuously identify opportunities to improve processes, efficiency, and administrative workflows.

Preferred Qualifications

  • Familiarity with a compliance or regulatory environment is a plus.
  • Bachelor's degree preferred.

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