Executive Assistant

Overview

You Will Be Responsible For

• Provide a full range of confidential administrative services for a senior leader and his/her team, while ensuring quality service and professionalism at every interaction.
• Manage, coordinate, and maintain busy calendars with frequently conflicting priorities.
• Coordinate extensive and sometimes complex domestic and international travel arrangements.
• Plan and coordinate for onsite and offsite meetings, special functions and events including logistics such as location, meals, technology, communication, materials and RSVPs.
• Perform general office duties which may include ordering catering, printing documents, document editing, mail distribution, greeting guests, etc.
• Coordinate meetings and events such as all-team Town Halls, Leadership team meetings, offsites and other department-wide meetings.
• Proactively recommend enhancements to processes and issues to increase efficiency.
• Troubleshoot, handle matters expeditiously, and proactively follow-through on projects.
• Execute and assist with projects and special assignments by establishing objectives, determining priorities, managing time, monitoring progress, problem-solving and adjusting plans as required.
• Maintain confidentiality with files and presentations and use judgement.
• Perform a diverse range of complex tasks with autonomy and discretion to make decisions within well-defined parameters.

Required Skills & Experience

• 5+ years’ experience supporting a senior individual or teams in a large, international organization.
• Excellent computer literacy, MS Office Suite experience and digital tools experience including MS Teams, SharePoint etc.
• The ability to work well under pressure and within tight deadlines, maintaining attention to detail.
• Demonstrated interpersonal skills and professionalism when partnering with all stakeholders.
• The ability to prioritize, multi-task, time-manage and work independently with minimal direction.
• Experience exercising high levels of discretion and judgment to deal with sensitive and confidential materials and matters

Preferred Skills & Experience

• A post-secondary education (college or university).
• Have flexibility to work extra hours on occasion and sometimes on short notice.
• Exceptional interpersonal, influential, verbal and written communication skills.
• Resiliency, resourcefulness and flexibility in adapting to changes to the leader’s accountabilities, projects, and priorities and able to devise contingency plans as needed.
• Demonstrated ability to be a proactive and independent thinker to make judgement calls.
• The annualized base salary ranges for the primary location and any additional locations are listed below.
• The base salary that is ultimately offered to the successful candidate will consider a wide array of factors including but not limited to the individual’s skill set.
• The expected salary range for this position is $80,000.00 - $120,000.00 per year.
• You may also be eligible to receive an annual Incentive Award pursuant to our Short-term Incentive plan and our Long-Term Incentive plan (if applicable), and to participate in our group benefits and retirement plans – details on these elements of compensation are included within OMERS & Oxford offer letters.
• As one of Canada’s largest defined benefit pension plans, our people-first culture is at its best when our workforce reflects the communities where we live and work — and the members we proudly serve.
• From hire to retire, we are an equal opportunity employer committed to an inclusive, barrier-free recruitment and selection process that extends all the way through your employee experience.
• This sense of belonging and connection is cultivated up, down and across our global organization thanks to our vast network of Employee Resource Groups with executive leader sponsorship, our Purpose@Work committee and employee recognition programs.