Executive Assistant
Role Overview
Provide administrative support to two Vice Presidents of Commercial Financial Services for the Ville St-Laurent and West Island markets.
Support market-office operations so the VPs can focus on sales leadership, client experience, and business goals.
Key Skills for This Role
Full Job Posting
Role overview
Provide administrative support to two Vice Presidents of Commercial Financial Services for the Ville St-Laurent and West Island markets.
Support market-office operations so the VPs can focus on sales leadership, client experience, and business goals.
Administrative and office support
- Manage schedules, correspondence, records, and day-to-day market-office operations.
- Administer expenses, invoices, monthly travel and other expense reconciliations, supplies, telecommunications, equipment, and premises requirements.
- Greet clients and partners, answer general inquiries, and direct communications.
- Manage calendars and coordinate meetings, conferences, and travel arrangements.
Meetings and communications
- Build agendas, coordinate speakers, host Webex meetings, record minutes, and follow up on meeting actions.
- Coordinate offsites, communication sessions, town halls, and coffee chats.
- Act as delegate for the VP’s email and voicemail during absences and prioritise issues for follow-up.
- Research and respond to routine inquiries and prepare materials for schedules and meeting bookings.
- Develop communications, meeting materials, forms, documents, presentations, spreadsheets, and record-keeping databases.
Business and client support
- Support VP productivity and commercial banking growth goals, including client acquisition and deeper client relationships.
- Adhere to the Customer Service Standard.
Qualifications
- At least three years of relevant experience.
- Proficiency in Outlook, Word, PowerPoint, and Excel.
- Fluency in written communication.
- English and French bilingualism is required for regular client and partner interactions.
- Take initiative, work autonomously, set priorities, act professionally, and work effectively as part of a team.
Work schedule
- The listed work week is 37.5 hours.
Workplace
- The listed address is 3900 boul. de la Côte-Vertu, Montréal.
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