Executive Assistant

About the Role

Key Responsibilities

• Develop and maintain daily and weekly appointment charts for the CFO, preparing schedules and ensuring awareness among Finance complex staff.
• Manage stakeholder databases, correspondence, and appointments, regulating meeting flows to prevent overlaps and updating schedules as needed.
• Coordinate and follow up on important Finance complex matters with internal parties, including deadlines for financial reporting, budget submissions, audit requests, and committee papers.
• Prepare activity reports, presentations, briefing packs, and other specific reports for the CFO upon request.
• Act as secretary for Finance complex management meetings, including agenda preparation, minute recording, and follow-up on action items.
• Arrange official travel for the CFO, including mission approval requests, settlements, travel bookings, and hotel reservations.
• Follow up on procurement requests and vendor invoices related to the Finance complex.
• Maintain complete, secure, and up-to-date physical and digital archives of all correspondence addressed to the CFO.
• Ensure optimal automation of administrative support in coordination with Digital & Corporate Excellence.
• Experience and Qualifications
• Candidates should possess 5-10 years of relevant experience in an executive assistant or similar administrative support role. The ability to handle confidential information with discretion is essential for this position.
• Required Skills
• Strong organizational and coordination abilities.
• Excellent administrative and secretarial skills.
• Proficiency in managing schedules and appointments.
• Effective communication and stakeholder coordination.
• Attention to detail in documentation and record-keeping.
• Discretion in handling sensitive and confidential information.

Work Environment

• This role is based in Jeddah, Makkah, and operates on a contract basis within the Islamic Development Bank's Finance complex. The Executive Assistant will work closely with the CFO and various internal and external stakeholders.

Application Process

• Further details regarding the application process for this Executive Assistant position are available upon inquiry. Salary information will be disclosed during the recruitment process.

Qualifications

• Strong organizational and coordination abilities.
• Excellent administrative and secretarial skills.
• Proficiency in managing schedules and appointments.
• Effective communication and stakeholder coordination.
• Attention to detail in documentation and record-keeping.
• Discretion in handling sensitive and confidential information.
• Work Environment
• This role is based in Jeddah, Makkah, and operates on a contract basis within the Islamic Development Bank's Finance complex. The Executive Assistant will work closely with the CFO and various internal and external stakeholders.
• Application Process
• Further details regarding the application process for this Executive Assistant position are available upon inquiry. Salary information will be disclosed during the recruitment process.