Executive Assistant (m,f,d)

About Symrise

About the role

Responsibilities

• Manage and prioritize the President’s complex calendar, meetings, and business commitments.
• Coordinate leadership meetings, governance routines, offsites, workshops, and customer visits.
• Prepare agendas, presentations, briefing materials, meeting minutes, and follow-up actions.
• Organize domestic and international travel, including itineraries, logistics, visas, and expenses.
• Track milestones, deliverables, and action plans for strategic and operational projects.
• Prepare dashboards, status updates, and leadership review materials.
• Facilitate communication across functions, regions, and organizational levels.
• Handle confidential information professionally and discreetly.
• Improve administrative, governance, and communication processes.

About you

• Several years of experience as an Executive Assistant, Project Coordinator, or in a similar business support role.
• Strong organizational and planning skills and exceptional attention to detail.
• Experience managing complex calendars, travel arrangements, and executive-level priorities.
• Excellent project coordination, follow-up, communication, and interpersonal skills.
• Collaborative, solution-oriented, and service-minded approach.
• Discretion with sensitive and confidential information.
• Advanced proficiency in Microsoft Office, particularly Outlook, PowerPoint, Excel, and Teams.
• Fluency in English; additional languages are an advantage.
• Flexibility, adaptability, and resilience in a fast-moving global business environment.

Company offer

• The company describes an open and transparent culture and opportunities for development.