Executive Assistant
Full Job Posting
What you’ll do
- Proactively manage the CEO’s diary, inbox and priorities.
- Coordinate executive, Board and committee meetings, including papers, logistics and follow-up.
- Maintain governance calendars and track actions, commitments and deadlines through to completion.
- Produce clear dashboards and timely updates, highlighting priorities, risks and overdue actions.
- Arrange domestic and international travel, itineraries and supporting documentation.
- Manage expenses, corporate card reconciliation and accurate administrative records.
- Build strong relationships with internal and external stakeholders, acting as a trusted first point of contact.
- Handle confidential information with discretion and maintain secure, compliant records.
- Support compliance with company policies, regulatory requirements, GDPR and health and safety obligations.
- What we’re looking for
- Extensive experience in an Executive Assistant, PA or similar senior support role.
- Exceptional organisation, prioritisation and time-management skills.
- A proactive, self-motivated approach, with the ability to anticipate needs and work independently.
- Excellent communication and stakeholder-management skills, with confidence engaging at all levels.
- Strong attention to detail and sound judgement, including knowing when to escalate.
- High levels of integrity, professionalism and discretion when handling confidential information.
- Strong Microsoft Office and systems skills, including Word, Outlook and Excel.
- A good understanding of how complex organisations operate.
- Insurance or reinsurance experience and knowledge of relevant regulation would be advantageous.
Qualifications
- Extensive experience in an Executive Assistant, PA or similar senior support role.
- Exceptional organisation, prioritisation and time-management skills.
- A proactive, self-motivated approach, with the ability to anticipate needs and work independently.
- Excellent communication and stakeholder-management skills, with confidence engaging at all levels.
- Strong attention to detail and sound judgement, including knowing when to escalate.
- High levels of integrity, professionalism and discretion when handling confidential information.
- Strong Microsoft Office and systems skills, including Word, Outlook and Excel.
- A good understanding of how complex organisations operate.
- Insurance or reinsurance experience and knowledge of relevant regulation would be advantageous.
About Antares
Antares is a private international insurance and reinsurance group serving commercial, specialty, personal-lines and retail customers.
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