Executive Assistant

Key Responsibilities

• Executive support: Provide dedicated support to four senior Distribution executives, understanding their priorities and individual ways of working.
• Diary management: Manage complex and changing diaries, coordinating meetings and balancing competing priorities.
• Travel: Manage end-to-end international travel, including itineraries, accommodation, transport and visa requirements.
• Clients and events: Coordinate client meetings, events, restaurants, meeting rooms, catering and other logistics to deliver a high-quality experience.
• Expenses and administration: Manage expenses and associated administration accurately and efficiently.
• Team support: Provide flexible, ad hoc administrative support to the executives’ wider teams, including meetings, travel, events and visitors.
• Office and visitor coordination: Work with internal support teams to coordinate senior visitors and day-to-day office requirements.
• EA collaboration: Work closely with the two other EAs across the EMEA Client Group, sharing information, coordinating priorities and providing mutual support and cover.
• Proactive and professional support: Anticipate requirements, resolve issues and handle sensitive matters with sound judgement, professionalism and discretion.

Skills and Experience

Qualifications

• Experience supporting multiple senior stakeholders in a complex, fast paced and ideally international environment.
• Excellent organisational, diary management and prioritisation skills, including experience coordinating complex international travel.
• A proactive, solutions-focused approach, with the judgement and confidence to anticipate needs and manage changing priorities.
• Strong interpersonal and communication skills, with the ability to build trusted relationships with colleagues and clients at all levels.
• A collaborative approach, including a willingness to work closely with other EAs, share responsibilities and provide mutual support and cover.
• Strong client-service orientation with consistently high attention to detail.
• Resilience, adaptability and the ability to remain calm and effective when managing competing demands.
• A high degree of professionalism and discretion, with the flexibility to take ownership beyond traditional EA responsibilities where appropriate.
• London, UK