Executive Assistant
Role Overview
This is not a traditional secretarial position.
We are looking for someone who can act as the Managing Director's executive support partner—turning instructions into clear actions, following up until completion, coordinating across multiple parties, and escalating only matters that require the Managing Director's decision or direct involvement.
Key Skills for This Role
Full Job Posting
Key Responsibilities
- Manage the Managing Director's calendar, meetings, and priorities.
- Monitor emails, assignments, and commitments and ensure timely follow-up.
- Create and track tasks in the ERP system through completion.
- Coordinate meetings, prepare agendas and minutes, and follow up on action items.
- Coordinate with team members, clients, and external stakeholders.
- Follow up on documents, approvals, deadlines, and outstanding matters.
- Identify potential delays or risks early and escalate matters requiring the Managing Director's decision.
- Maintain accurate documentation and strict confidentiality.
What We Are Looking For
- Excellent organization and follow-up skills.
- A proactive mindset with the ability to take ownership.
- Strong ability to manage multiple priorities simultaneously.
- Excellent written and verbal communication skills.
- Professional communication with clients and team members.
- Proficiency in Microsoft 365, particularly Outlook, Excel, Word, and Teams.
- Ability to work with ERP and task-management systems.
- Good command of English.
- High level of professionalism, discretion, and confidentiality.
About the Role
This is not a traditional secretarial position.
We are looking for someone who can act as the Managing Director's executive support partner—turning instructions into clear actions, following up until completion, coordinating across multiple parties, and escalating only matters that require the Managing Director's decision or direct involvement.
What Success Looks Like
Tasks and commitments are completed on time.
No overdue task goes unnoticed or without early escalation.
Meetings and decisions are properly followed through.
The Managing Director receives the right information at the right time.
Routine follow-ups are handled independently without requiring the Managing Director to chase updates.
Apply for this job in 1 click
Skip the repetitive application forms
Install the Base Career Chrome Extension and autofill job applications across major job boards with your profile.
Trusted by over 500,000 job seekers on Base Career