Executive Assistant

About Aanaab

Role overview

Responsibilities

• Manage the CEO’s calendar, appointments, meetings, and daily priorities; coordinate meetings, agendas, materials, and logistics.
• Prepare meeting notes, track action items, and follow up on agreed actions and deadlines.
• Prioritize CEO correspondence and requests; draft emails, letters, presentations, reports, and business documents.
• Coordinate flights, accommodation, transportation, and itineraries; liaise with departments and external stakeholders.
• Maintain confidential executive records and support leadership meetings, Board meetings, presentations, events, and external engagements.
• Proactively follow up on pending tasks and priorities.

Requirements

• Bachelor’s degree in Business Administration, Management, Office Administration, or a related field.
• 3–5 years of experience as an Executive Assistant, Personal Assistant, Administrative Assistant, or similar.
• CEO, senior executive, or senior management support experience is preferred.
• Strong calendar management, meeting coordination, business correspondence, and follow-up experience.
• Excellent organization, time management, attention to detail, confidentiality, and discretion.
• Strong written and verbal communication; professional proficiency in Arabic and English.
• Proficiency in Microsoft Office and/or Google Workspace; able to work independently and follow through.

Benefits

• Medical insurance as per company policy.
• Supportive, collaborative culture, continuous learning and growth opportunities, autonomy, and opportunity to make an impact.