Executive Assistant, Investment Banking

Role overview

What you’ll do

• Manage calendars, filing, mail, records, and other administrative tasks.
• Coordinate meetings, conferences, presentations, and client events; prepare agendas and materials and provide meeting pre-briefings as needed.
• Manage the executive inbox, coordinate complex travel, and schedule commitments.
• Prepare monthly expense and other reports, client invoices, and deal-related correspondence.
• Liaise with staff and clients, take meeting notes, prepare minutes, maintain contact databases, and handle general inquiries.
• Track key tasks and deadlines and respond to professional and ad hoc business requests.

Experience and skills

• At least three years of executive assistant experience in investment banking or management consulting.
• Proficiency in Microsoft Outlook, PowerPoint, Excel, Word, and Zoom.
• Strong communication, interpersonal, organization, time management, prioritization, multitasking, and attention-to-detail skills.
• Discretion and confidentiality, initiative, adaptability, and ability to work under pressure independently and with a team.
• Knowledge of capital markets and financial services is an asset.

Compensation

• Annual salary range is $75,000–$85,000; base pay depends on skills, experience, job-related knowledge, and business needs.

Workplace

• Position is based at the Toronto office and requires in-person attendance.

About Stifel Canada