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Executive Assistant III (Active Secret Clearance Required)

CMT Services
Washington, USA
Full-time
Senior · 9+ years experience
Onsite
Discovered 1 weeks ago
sharepoint

Full Job Posting

Requirements

  • Possess Active SECRET level Security Clearance.
  • Position Summary: The Executive Assistant III serves as Senior executive assistant and key point of contact between executives and stakeholders, providing comprehensive support to the executive team.
  • U.S. citizenship.
  • Maintain an Active SECRET clearance.
  • 9 years of experience
  • Experience supporting SES-level executives in a federal setting.
  • Education
  • Bachelor's degree, or 13 years of equivalent experience.
  • At CMT Services, we believe that extraordinary results come from empowering exceptional people. If you're ready to lead innovative projects, solve complex challenges, and contribute to meaningful infrastructure development while advancing your career in a supportive, collaborative environment, we want to hear from you.
  • Manage the executive's daily calendar, give a morning briefing of the day's activities and send reminders.
  • Schedule meetings and coordinate executive communications: calls, emails and internal and external contacts.
  • Draft executive-level correspondence and prepare documents in Word, PowerPoint, Publisher, Excel and SharePoint.
  • Arrange government travel in E2: tickets, hotels, rental cars, per diem estimates and vouchers.
  • Track and report time and attendance in TATEL.
  • Maintain organized paper and electronic files with accuracy and confidentiality.
  • Coordinate executive projects, meetings, conferences and events, including agendas and follow-ups.
  • Identify and implement administrative process improvements.
  • Monitor projects and finances for an assigned functional unit.
  • Determine collection and analysis methods for assigned projects and prepare complex briefings.
  • Prepare reports and recommend actions.
  • Coordinate work within the secretarial and clerical support group.
  • Lead project administration, event planning and office relocation planning.
  • Ensure administrative work meets task quality standards.
  • Manage executive projects to timely completion and alignment with task goals.
  • Serve as key liaison between executives and internal and external stakeholders.
  • Lead administrative process improvements across the front office.
  • Adhere to all standards of conduct, internal controls, the Privacy Act, and requirements for safeguarding Personally Identifiable Information (PII).

Key Responsibilities

  • Manage the executive's daily calendar, give a morning briefing of the day's activities and send reminders.
  • Schedule meetings and coordinate executive communications: calls, emails and internal and external contacts.
  • Draft executive-level correspondence and prepare documents in Word, PowerPoint, Publisher, Excel and SharePoint.
  • Arrange government travel in E2: tickets, hotels, rental cars, per diem estimates and vouchers.
  • Track and report time and attendance in TATEL.
  • Maintain organized paper and electronic files with accuracy and confidentiality.
  • Coordinate executive projects, meetings, conferences and events, including agendas and follow-ups.
  • Identify and implement administrative process improvements.
  • Monitor projects and finances for an assigned functional unit.
  • Determine collection and analysis methods for assigned projects and prepare complex briefings.
  • Prepare reports and recommend actions.
  • Coordinate work within the secretarial and clerical support group.
  • Lead project administration, event planning and office relocation planning.
  • Ensure administrative work meets task quality standards.
  • Manage executive projects to timely completion and alignment with task goals.
  • Serve as key liaison between executives and internal and external stakeholders.
  • Lead administrative process improvements across the front office.
  • Adhere to all standards of conduct, internal controls, the Privacy Act, and requirements for safeguarding Personally Identifiable Information (PII).

Required Qualifications

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