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Executive Assistant (Hybrid - Acton, MA)

Insulet
Acton, USA
Full-time
Senior · 7+ years experience
Hybrid
Discovered 3 weeks ago

Full Job Posting

Responsibilities:

  • First point of contact, in person and on phone, for executive(s).
  • Maintain and protect highly confidential corporate information and communicate information within scope of authority.
  • Maintain executives’ schedules by arranging meeting and appointments.
  • Manage all meeting details such as room reservations, preparing agendas, securing necessary IT equipment, initializing presentations, catering, and attendee updates.
  • Produce presentations for meetings as requested.
  • Screen calls and route executive correspondence and emails.
  • Prepare letters, emails, and presentations.
  • Prepare purchase orders and check requests when necessary.
  • Prepare expense reports for executive(s).
  • Manage corporate American Express card usage and submit for payment.
  • Coordinate and initiate conference calls and WebEx meetings.
  • Arrange executive(s) domestic and international travel on an as needed basis.
  • Scheduling/event management for employee and external company functions.
  • Multifaceted project management as needed.
  • Manage specific vendor relationships.
  • Create and maintain a branded company headquarters to preserve company image.
  • Perform other duties as assigned.

Education and Experience:

  • Minimum of 7 years’ experience supporting executives required.
  • Experience supporting multiple executives preferable.
  • Skills/Competencies:
  • Dependable highly organized and very detail oriented.
  • Strong problem resolution and project management skills.
  • Ability to act independently and use discretionary judgment.
  • Heavy Microsoft Outlook scheduling experience.
  • Extremely knowledgeable in Microsoft Office Suite such as Word, Excel, and PowerPoint.
  • Exceptional verbal, written, presentation, and communication skills.
  • Ability to handle multiple priorities at any given time.
  • Team-oriented.
  • Superior interpersonal skills.
  • Physical Requirements:
  • NOTE: This position is eligible for hybrid working arrangements (requires on-site work from an Insulet office). #LI-Hybrid
  • Additional Information:
  • Insulet Corporation (NASDAQ: PODD), headquartered in Massachusetts, is an innovative medical device company dedicated to simplifying life for people with diabetes and other conditions through its Omnipod product platform. The Omnipod Insulin Management System provides a unique alternative to traditional insulin delivery methods. With its simple, wearable design, the tubeless disposable Pod provides up to three days of non-stop insulin delivery, without the need to see or handle a needle. Insulet’s flagship innovation, the Omnipod 5 Automated Insulin Delivery System, integrates with a continuous glucose monitor to manage blood sugar with no multiple daily injections, zero fingersticks, and can be controlled by a compatible personal smartphone in the U.S. or by the Omnipod 5 Controller. Insulet also leverages the unique design of its Pod by tailoring its Omnipod technology platform for the delivery of non-insulin subcutaneous drugs across other therapeutic areas. For more information, please visit insulet.com and omnipod.com. We are looking for highly motivated, performance-driven individuals to be a part of our expanding team. We do this by hiring amazing people guided by shared values who exceed customer expectations. Our continued success depends on it!
  • At Insulet Corporation all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.
  • ( Know Your Rights )

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