Executive Assistant

About MedElite

Key Responsibilities:

• ● Coordinate complex scheduling for internal and external meetings, including with providers, administrative staff, and partner organizations ● Maintain calendars and ensure timely reminders, agenda distribution, and post-meeting follow-ups ● Track action items and deadlines from meetings to ensure follow-through and accountability ● Support preparation of meeting materials and presentations ● Maintain organized filing systems for sensitive documents and correspondence ● Assist with drafting and formatting emails, memos, and communications for internal and external stakeholders ● Serve as a liaison between departments and providers to streamline coordination and communication ● Provide general administrative support, including data entry, document management, and special projects
• ● Coordinate complex scheduling for internal and external meetings, including with providers, administrative staff, and partner organizations
• ● Maintain calendars and ensure timely reminders, agenda distribution, and post-meeting follow-ups
• ● Track action items and deadlines from meetings to ensure follow-through and accountability
• ● Support preparation of meeting materials and presentations
• ● Maintain organized filing systems for sensitive documents and correspondence
• ● Assist with drafting and formatting emails, memos, and communications for internal and external stakeholders
• ● Serve as a liaison between departments and providers to streamline coordination and communication
• ● Provide general administrative support, including data entry, document management, and special projects

Qualifications:

• ● 3 - 5 years of experience in an administrative, coordinator, or support role (experience in healthcare preferred) ● Exceptional organizational skills and attention to detail ● Strong time management skills with the ability to handle multiple priorities and meet deadlines ● Proficient in Google Workspace and/or Microsoft Office Suite (especially Google Calendar, Docs/Word, Sheets/Excel) ● Excellent written and verbal communication skills ● Discretion and professionalism in handling confidential information ● Self-starter with a positive attitude and a strong sense of follow-through
• ● Exceptional organizational skills and attention to detail
• ● Strong time management skills with the ability to handle multiple priorities and meet deadlines
• ● Proficient in Google Workspace and/or Microsoft Office Suite (especially Google Calendar, Docs/Word, Sheets/Excel)
• ● Excellent written and verbal communication skills
• ● Discretion and professionalism in handling confidential information
• ● Self-starter with a positive attitude and a strong sense of follow-through

Preferred Qualifications:

• ● Prior experience supporting executive leadership ● Familiarity with EMR systems and HIPAA compliance ● Experience using project management or task-tracking tools (e.g., Asana,etc.)
• ● 3 - 5 years of experience in an administrative, coordinator, or support role (experience in healthcare preferred)
• ● Prior experience supporting executive leadership
• ● Familiarity with EMR systems and HIPAA compliance
• ● Experience using project management or task-tracking tools (e.g., Asana,etc.)

Benefits

• Health
• Dental
• Vision
• Company-Sponsored Life Insurance
• 401K
• Short and Long-term Disability
• Paid Time Off
• Commuter Benefits
• Why Work with Us?
• Make a meaningful impact in the nursing home community
• Work in a collaborative, mission-driven environment
• Enjoy work-life balance
• Ideal for individuals eager to start or expand their knowledge in human resources or office management.
• Equal Opportunity Employer
• MedElite is an equal-opportunity employer. We acknowledge and honor the fundamental value and dignity of all individuals. We pledge ourselves to crafting and maintaining an environment that respects diverse traditions, heritages, and experiences. MedElite is an Equal Employment Opportunity and Affirmative Action employer. We do not discriminate based on race, religion, color, national origin, gender (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender identity, gender expression, age, status as a protected veteran, status as an individual with a disability, or other applicable legally protected characteristics.
• The above-noted job description is not intended to describe, in detail, the multitude of tasks that may be assigned but rather to give the applicant a general sense of the responsibilities and expectations of this position. As the nature of business demands change so, too, may the essential functions of the position.
• Ready to Make a Difference?
• Apply today and help us deliver compassionate, personalized care where it matters most.
• #INDL