Executive Assistant

Role overview

Responsibilities

• Provide high-level international travel and visa support to the NTD Senior Management Team, particularly the PDU Director and NTD Operations Director.
• Coordinate regular and ad hoc meetings, including stakeholder liaison, invitations, agendas, presentations and timely distribution of minutes.
• Provide close support to the PDU Director, particularly in managing the Global Trachoma Elimination Fund.
• Compile and review presentations and reports for senior management, grant directors, fundraising teams and other colleagues.
• Coordinate external event companies for complex meetings and arrange logistics for smaller in-person meetings.
• Initiate consultancy and supplier agreements with HR and Finance; manage SharePoint storage and external access.
• Generate purchase orders and process supplier invoices and expense claims.

Essential criteria

• Extensive experience in a fast-paced administrative role and experience supporting international travel.
• Strong organisation, time management and ability to manage changing priorities; experience taking minutes and managing stakeholders.
• Proactive and independent working style, team focus, confidentiality, and effectiveness in a matrix environment.
• Understanding of how AI can support the role and experience working with other cultures.
• Fluent written and spoken English; proficiency in Microsoft SharePoint, Teams, Outlook, Word, Excel and PowerPoint.

Desirable experience

• Experience working across multiple time zones, basic French or Portuguese, nonprofit experience, and international development or public health experience are desirable.

Salary

• Salary is £29,500 to £34,000; no salary cadence is stated.

Contract and hours

• This is a full-time, three-year fixed-term contract with potential flexibility around work patterns.

Work arrangement

• UK remote, with an expected one day per week in the Haywards Heath office.

Benefits

• Benefits include annual leave, pension, season ticket loan, cycle-to-work scheme, discounted gym memberships and wellness discounts.

Recruitment process

• The stated selection process may include a written task and a two-stage in-person interview.