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Executive Assistant

Vantive
Gurugram, IND
Full-time
Mid · 5+ years experience
Onsite
Discovered 3 weeks ago

Full Job Posting

Key Responsibilities:

  • Provide high-level executive and personal support to the Executive
  • Manage complex calendars, inbox and coordinate meetings across multiple time zones
  • International & Domestic Travel Arrangements Plan and coordinate complex travel itineraries, working with internal and external stakeholders where relevant
  • Arrange domestic and international travel logistics (including visas, flights, accommodation, ground transfers, etc, ensuring the executive has everything and is prepared ahead of the event/meeting)
  • Draft communication, agendas, presentations, prepare expense reports and other administrative tasks as needed
  • Assist with setting up the cadence for the business unit i.e. support monthly leadership meetings and reviews, taking minutes and recording actions
  • Support special projects, team initiatives, and broader business improvement activities
  • Assist in event planning and coordination for corporate functions as required e.g team dinners, offsites
  • Liaise with internal departments and external stakeholders on behalf of the executive
  • Build strong relationships with senior internal and external stakeholders
  • Support the executive with personal tasks, errands, and logistics when required
  • Handle sensitive and confidential information with discretion and professionalism

Requirements:

  • 5+ years experience as an Executive Assistant supporting executives in a global organisation
  • Have a strong background in organizing international travel and working with multiple time zones.
  • Outstanding organisational and time management skills
  • Confident communicator with excellent written and verbal skills
  • Proactive, pre-emptive, have a sense of urgency, adaptable and able to manage competing priorities with ease
  • Professional presence with the ability to build strong relationships at all levels, more specifically with the Executive Assistants in the different markets
  • Tech savvy with experience using Microsoft Office, Teams and internal systems
  • Comfortable navigating complex, fast-moving environments
  • Ability to handle high-pressure situations and tight deadlines with discretion and professionalism.
  • Work Environment:
  • Hybrid/On-site based.
  • May require availability outside regular hours due to travel and global coordination.
  • Reasonable Accommodation
  • Vantive is committed to working with and providing reasonable accommodations to individuals with disabilities globally. If, because of a medical condition or disability, you need a reasonable accommodation for any part of the application or interview process, please click on the link here and let us know the nature of your request along with your contact information. Form Link
  • Recruitment Fraud Notice Vantive has discovered incidents of employment scams, where fraudulent parties pose as Vantive employees, recruiters, or other agents, and engage with online job seekers in an attempt to steal personal and/or financial information. To learn how you can protect yourself, review our Recruitment Fraud Notice.

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