Executive Assistant, GAM

About CIBC Global Asset Management

Role overview

Executive and administrative support

• Manage a complex calendar, shared mailboxes, meeting requests, shifting priorities, and executive briefing materials.
• Track decisions, deliverables, and deadlines; prioritize access and handle confidential or urgent requests.
• Coordinate committees, team sessions, off-sites, and client events, including agendas, logistics, minutes when required, and documentation.
• Arrange local, national, and international travel, accommodations, and related logistics.
• Process expenses, support invoice coding and office administration, and coordinate onboarding and offboarding.
• Maintain filing systems, organizational charts, contact lists, and vacation tracking.

Communications, controls, and tools

• Prepare and edit correspondence, memoranda, reports, presentations, and briefing materials; respond to inquiries and escalate issues appropriately.
• Apply administrative policies, approval authorities, and control requirements; identify and escalate potential compliance, financial, or operational issues.
• Use Microsoft 365 tools such as Teams and Copilot to improve work processes.
• The source starts a process improvement and digital enablement duty but ends before its details are provided.

Work arrangement

• The role is on-site full-time.

Compensation

• The expected annualized base salary range is $63,000 to $82,100.
• Compensation also includes participation in an annual discretionary incentive or bonus program.