Executive Assistant

Role overview

Responsibilities

• Arrange domestic and international travel, including flights, hotels, transportation, and itineraries.
• Manage calendars and schedule meetings across time zones, especially Europe, the Middle East, and Asia.
• Coordinate the global LoA approval process, meetings, minutes, and related Salesforce data.
• Organize team events, offsites, workshops, and team-building activities.
• Coordinate meeting rooms, virtual meetings, and materials.
• Support onboarding, team communications, and day-to-day team administration.
• Process expenses and invoices; prepare presentations and reports as requested.

What you bring

• Significant experience in administrative, team assistant, or executive support roles.
• Strong experience coordinating international travel and complex itineraries.
• Excellent calendar management and scheduling skills; knowledge of global geography and time zones.
• Strong organizational, communication, and multitasking abilities.
• Proficiency in Microsoft 365, including Outlook, Teams, Word, Excel, and PowerPoint.
• Proactive, detail-oriented, and effective in a fast-paced environment.

About the team and company

Rewards and benefits

• The employer describes challenging projects, remote or flexible work opportunities, global collaboration, and professional development.