Executive Assistant

Role purpose

Key responsibilities

• Maintain a consolidated tracker of CEO priorities, with owners, deadlines, dependencies and completion status.
• Follow up with managers, customers, suppliers and business partners; identify delays, resolve coordination issues and escalate decisions to the CEO.
• Coordinate commercial proposals, quotations, tender submissions and contract documentation with responsible teams.
• Track sales opportunities, customer commitments and outstanding commercial actions; coordinate payment follow-up with finance and commercial teams.
• Research markets, prospective customers, distributors and strategic partners; prepare opportunity summaries and initial business cases.
• Organise meetings, prepare briefing materials, record decisions and follow through on agreed actions.
• Draft correspondence, reports and presentations in Arabic and English; support the CEO’s calendar, travel and meeting arrangements.
• Handle confidential business information with discretion.

Qualifications and experience

• Bachelor’s degree in Business Administration, Commerce, Finance, Economics, International Business or a related field.
• 5–10 years of relevant commercial, business development, sales operations or executive business support experience.
• Demonstrated ability to coordinate several workstreams and drive actions to completion; UAE/GCC business experience.
• Strong understanding of commercial documents, pricing, margins, payment terms and basic financial reporting.
• Proficiency in Microsoft Office, CRM systems and task-management tools; fluent Arabic and English.
• Willingness to travel when required.
• Experience in industrial trading, engineering, contracting, manufacturing or a diversified business group is advantageous.

Application

• The posting requests a CV and a brief example of a commercial or cross-functional assignment personally driven to completion, along with current location, notice period and salary expectations.