Executive Assistant

Role Purpose

Executive & Calendar Management

• Manage and maintain the Chief’s complex calendar, ensuring optimal prioritisation of meetings and commitments
• Coordinate internal and external meetings, including agenda preparation, briefing packs, and follow-ups
• Anticipate scheduling conflicts and proactively resolve them

Communication & Stakeholder Management

• Act as the first point of contact for all incoming communications to the Chief
• Screen, prioritise, and respond to emails, calls, and meeting requests where appropriate
• Liaise with senior internal stakeholders, government entities, consultants, and external partners

Meeting & Reporting Support

• Prepare executive-level presentations, reports, and briefing documents
• Capture meeting minutes, track actions, and ensure timely follow-up and closure
• Consolidate inputs from multiple departments into clear executive summaries

Travel & Logistics

• Manage domestic and international travel arrangements, itineraries, visas, and accommodations
• Ensure all travel plans align with business priorities and last-minute changes are handled seamlessly

Confidential Support

• Handle sensitive and confidential information with discretion and professionalism
• Support ad-hoc strategic tasks, research, and special projects as required by the Chief

Coordination & Execution

• Track key deliverables and deadlines across the Chief’s priorities
• Ensure alignment between the Chief’s office and wider leadership team
• Drive follow-ups across departments to ensure accountability and execution

Key Requirements

• Minimum 5–8 years’ experience as an Executive Assistant, preferably supporting C-level executives
• Experience in real estate development, construction, or large-scale organisations preferred
• Strong proficiency in MS Office (PowerPoint, Excel, Outlook) and executive reporting tools
• Excellent communication skills (written and verbal) in English
• Strong organisational, multitasking, and prioritisation abilities
• High level of discretion, integrity, and professionalism
• Ability to operate in a fast-paced, high-pressure executive environment
• Strong stakeholder management skills across senior leadership and external partners

Key Competencies

• Executive presence and maturity
• Proactive and anticipatory mindset
• Strong attention to detail
• Problem-solving and agility under pressure
• High emotional intelligence and interpersonal skills
• Ownership and accountability