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Executive Assistant

Light & Wonder
Chiswick, GBR
Full-time
Mid
Hybrid
Discovered 1 weeks ago
sap

Full Job Posting

Key Responsibilities:

  • Provide proactive administrative support to the iGLT and, where required, the iGXLT.
  • Manage and prioritise complex diaries, rescheduling meetings as needed and ensuring executives are prepared.
  • Occasionally manage executive inboxes and flag urgent items.
  • Attend and take minutes/action points at fortnightly iGLT and iGXLT/other key meetings.
  • Schedule and coordinate internal and external meetings, appointments, and events.
  • Book and manage all travel arrangements including flights, accommodation, transfers, and visas.
  • Assist with internal events (e.g., offsites, workshops) for the iGLT/iGXLT.
  • Ensure executives are fully briefed ahead of meetings and events.
  • Act as the administrative point of contact for special projects managed from the London office.
  • Manage invoices, expenses, and holiday requests using appropriate systems.
  • Maintain up-to-date contact lists and distribution groups.
  • Handle confidential documentation, including legal and licensing materials requiring executive signatures.
  • Liaise with Finance to manage T&E budgets and provide regular reports to the iGLT.
  • Monitor corporate card balances and ensure timely reconciliation.
  • Collaborate with HR and Marketing for internal communications and event support.
  • Manage catering and room bookings for meetings; accommodate dietary requirements as needed.
  • Maintain external client relationships and coordinate with vendors (e.g., taxis, restaurants).
  • Manage third-party subscriptions for iGLT/iGXLT members.
  • Other administrative duties as required.
  • Knowledge and Experience:
  • Proven experience as an Executive Assistant in a fast-paced, high-growth business
  • Demonstrated experience handling confidential information with discretion
  • Familiarity with corporate processes such as invoicing and expense reporting

Qualifications

  • Exceptional organisational and time management skills.
  • Ability to manage multiple, competing priorities under pressure.
  • Strong verbal and written communication skills.
  • Highly responsive and reliable across all forms of communication.
  • Proactive, professional, and capable of working independently.
  • Strong interpersonal skills with the ability to build relationships at all levels.
  • Calm and composed under pressure; adaptable and flexible.
  • High attention to detail and a sense of urgency.
  • Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint); knowledge of tools like Concur or SAP is a plus.
  • Why would you enjoy working with us at Light & Wonder?
  • Competitive benefits, an open and supportive environment as well as a modern and exciting workplace
  • The opportunity to interact with global teams on a regular basis
  • Tangible and genuine development - at Light & Wonder, you can take your career where you want it to go!
  • And if that’s not enough; you will get to enjoy a stunning work location and we provide you with the guidance and development skills you need to progress quickly and enhance your career.
  • #LI-Hybrid
  • #LI-iGaming

Preferred Qualifications

  • Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint); knowledge of tools like Concur or SAP is a plus.

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