Executive Assistant
Role Overview
Provide support across business units, working with people at all levels.
The varied role includes senior diary management, project-team travel coordination and collaborative cover with fellow Executive Assistants.
The role is office-based with some flexibility to work from home; the employer also describes hybrid working.
Key Skills for This Role
Full Job Posting
Overview
Provide support across business units, working with people at all levels.
The varied role includes senior diary management, project-team travel coordination and collaborative cover with fellow Executive Assistants.
The role is office-based with some flexibility to work from home; the employer also describes hybrid working.
What you'll be doing
- Manage senior stakeholders' calendars and time planning, including complex meetings across time zones.
- Coordinate internal meetings and, where applicable, minutes and action tracking using tools such as Copilot and Claude.
- Arrange UK and overseas travel in line with policy and organise conference attendance and associated travel.
- Liaise with clients when arranging meetings and support client visits and facility tours.
- Prepare expense reports, raise purchase orders and perform general administrative tasks.
- Process statements of work and obtain contract signatures.
- Manage new employee induction and onboarding.
- Coordinate workload and cover with the line manager and fellow Executive Assistants.
What you'll need to succeed
- Relevant experience in a similar role and experience supporting senior stakeholders in a fast-paced environment.
- Ability to multitask and coordinate complex international travel.
- Proficiency in MS365 and Microsoft Teams.
- Comfort using, or willingness to learn, AI tools such as Copilot for administrative tasks.
- Ability to prioritise work and communicate deadlines to stakeholders.
- Strong attention to detail, accuracy and reliability with confidential or sensitive information.
- Proactive team player willing to help where required.
Workplace
- Office-based role with some flexibility to work from home; hybrid working is offered.
Benefits
- 25 days annual leave plus bank holidays, with the option to buy up to 10 additional days.
- Company profit-share bonus, medical insurance, life assurance and group income protection.
- Employee assistance and mental health support, enhanced parental leave and sabbatical leave.
- Business and leisure travel insurance, company pension, and personalised career development and training.
- Breakfast and lunch in the office, onsite parking, public transport access and employee social events.
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