Executive Assistant
Role Overview
The Executive Assistant (EA) to the Vice President is a critical, high-trust partner who ensures the executive team operates with maximum efficiency, clarity, and focus.
This role manages executive schedules, prepares materials, streamlines communications, protects executive time, and enables smooth coordination across programs, functions, and external partners.
The EA must be proactive, detail-obsessed, highly organized, discreet, and capable of anticipating needs before they arise.
This is a role for someone who thrives in a fast-paced, mission-driven environment and enjoys enabling high-performance teams.
Full Job Posting
Responsibilities
- Executive Support
- Manage complex calendars for Vice President, including scheduling, prioritization, and optimizing time allocation.
- Coordinate internal and external meetings, executive reviews, briefings, travel, and events.
- Prepare agendas, collect pre-reads, and support follow-up actions to ensure meetings drive decisions and progress.
- Draft, edit, and proofread executive correspondence, presentations, and communications.
- Maintain strict confidentiality and exercise excellent judgment in sensitive matters.
- Operational Coordination
- Serve as a point of contact between the executive team and employees, customers, partners, and board members.
- Track and manage executive action items, ensuring follow-through across functions.
- Support onboarding of senior hires and coordinate key cross-functional events (e.g., leadership offsites, quarterly reviews).
- Assist in preparing materials for board meetings, investor updates, and high-level program reviews.
- Organize and maintain executive files, documentation, and digital workspaces.
- Execution & Process Support
- Anticipate executive needs and proactively manage priorities, risks, and upcoming deadlines.
- Improve executive team operating cadence—help maintain calendars for Obeya, staff meetings, 1:1s, and program reviews.
- Coordinate travel logistics (domestic & international), itineraries, expense reports, and reconciliations.
- Support planning and execution of company-wide events, all-hands meetings, and leadership communications.
Qualifications
- Basic expectations for this role include a minimum of:
- 5+ years of experience as an Executive Assistant supporting senior executives (C-suite, Founder, President, VP, or equivalent).
- Exceptional organizational, time-management, and prioritization skills.
- Strong written and verbal communication abilities; ability to craft polished, executive-ready content.
- High emotional intelligence, discretion, and ability to maintain confidentiality at all times.
- Demonstrated ability to work in fast-paced, dynamic environments with shifting priorities.
- Proficiency with Microsoft Office, Teams, Planner, and modern productivity tools.
- Our ideal candidate has:
- Experience supporting executives in aerospace, defense, manufacturing, or technology fields.
- Experience managing complex cross-functional workflows or executive-level project support.
- Familiarity with government contracting, program reviews, or technical organizations.
- Experience organizing leadership offsites or board-level meetings.
- Pay range for this role
- $97,000 — $128,000 USD
- What's in it for you:
- Benefits:
- Competitive total compensation package
- Comprehensive benefit package options include medical, dental, vision, life, and more.
- 401k with company-match
- 3 weeks of paid time off each year
- 40 hours of sick time
- 12 annual company holidays
- Why Join Zone 5 Technologies?
- Innovative Environment: Work on cutting-edge technology that is shaping the future of defense and aerospace.
- Collaborative Culture: Join a team of passionate professionals dedicated to pushing the boundaries of what’s possible.
- Career Growth: Opportunities for professional development and career advancement.
- If you are passionate about unmanned aircraft technology and want to be a part of a dynamic and growing company, we would love to hear from you. Apply today and join the Zone 5 Technologies team!
- In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form upon hire.
- Zone 5 Technologies is a federal contractor and participates in E-Verify to confirm employment eligibility. As required by law, we will verify the identity and employment authorization of all new employees using the E-Verify system. Learn more about your rights and responsibilities under E-Verify: https://www.e-verify.gov.
About Zone 5 Technologies
Advanced unmanned aircraft systems development for government and defense applications.
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