Executive Assistant, Business Development Office

Role overview

Executive and business support

• Support the Vice President of Business Development with priorities, schedules, and departmental activities.
• Coordinate meetings and prepare agendas, presentations, and briefing materials.
• Track actions, commitments, and follow-ups; manage calendars, stakeholder engagements, and travel arrangements.

Stakeholder relations and reporting

• Liaise between Business Development and internal departments and coordinate interactions with government entities, ministries, embassies, partners, and strategic stakeholders.
• Prepare executive reports, dashboards, presentations, and briefing notes; maintain records of initiatives, partnerships, and stakeholder engagements.
• Organize departmental documentation, correspondence, and meeting records.

Operations and project coordination

• Support departmental planning, governance, and reporting; monitor workflows and compliance with internal policies and procedures.
• Track budgets, procurement requests, and administrative requirements, and implement process improvements.
• Coordinate workshops, events, stakeholder engagements, and executive meetings; support strategic projects and monitor milestones, actions, and deliverables.

Qualifications and experience

• Bachelor’s degree in Business Administration, Management, Marketing, International Relations, or a related field.
• At least 5 years of experience in executive support, business operations, administration, or stakeholder coordination.
• Experience with government entities, ministries, embassies, or international organizations is highly preferred.
• Strong project coordination, reporting, organizational, and prioritization skills; able to work in a fast-paced environment.
• Proficiency in Microsoft Office, particularly PowerPoint, Excel, and Word; willingness and ability to travel when required.

Languages and competencies

• Fluent English and Arabic are mandatory; French proficiency is an added advantage.
• The role calls for communication, coordination, planning, organization, follow-up, attention to detail, problem solving, confidentiality, and professionalism.