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greenhouse

Executive Assistant

Ursa Major
Berthoud, USA
Mid · 3+ years experience
Onsite
Discovered Yesterday

Full Job Posting

Key Responsibilities

  • Serve as the primary point of contact for the President's calendar, coordinating internal and external meetings, managing scheduling conflicts, and ensuring executive time is aligned with business needs.
  • Manage all aspects of the President's domestic and international travel, including bookings, itinerary development, ground transportation, and schedule adjustments.
  • Provide comprehensive administrative support to the President, including assisting with correspondence, communications, document and presentation preparation, meeting materials, and other executive support activities.
  • Coordinate meetings, visits, and events involving the President, including scheduling, attendee communications, meeting preparation, and follow-up coordination as needed.
  • Proactively anticipate administrative and scheduling needs, exercising sound judgment in managing requests, resolving conflicts, and escalating matters appropriately.
  • Work collaboratively with the Executive Team Scheduler and Executive Operations Manager to coordinate shared executive meetings, schedules, and company-wide leadership activities.
  • Partner with the Office Coordinator to ensure meetings and events are supported with appropriate facilities, catering, visitor coordination, and other on-site logistics.
  • Maintain confidentiality and professionalism when handling sensitive executive, personnel, and business information.

Required Qualifications

  • Bachelor's degree or equivalent combination of education and relevant work experience.
  • 3+ years of executive administrative support experience, including experience supporting C-suite or senior executive leaders.
  • Demonstrated proficiency managing complex executive calendars, coordinating meetings across multiple time zones, and resolving scheduling conflicts.
  • Experience coordinating domestic and international executive travel, including bookings, itineraries, and related logistics.
  • Excellent written and verbal communication skills, with a professional presence and the ability to interact effectively with senior leaders and external stakeholders.
  • Strong organizational skills, attention to detail, and the ability to manage competing responsibilities independently.
  • Sound judgment, discretion, and the ability to handle confidential and sensitive information appropriately.
  • Ability to work independently and collaboratively in a fast-paced, dynamic environment.
  • Proficiency with Microsoft 365, including Outlook, Word, Excel, PowerPoint, and Teams, as well as Adobe Acrobat.
  • Desired Experience
  • Experience using travel management platforms, including Navan.
  • Familiarity with visitor management systems, including Envoy.
  • Experience supporting senior executive meetings, customer engagements, and leadership events.
  • Colorado law requires us to tell you the base compensation range of this role, which is $82,000 - $102,000, determined by your education, experience, knowledge, skills, and abilities. What we can’t quantify for you are the exciting challenges, supportive team, and amazing culture we enjoy.
  • Classification: Full-time Exempt
  • Benefits Include: (Please note, Interns are not eligible for benefits)
  • Unlimited PTO - Vacation, Sick, Personal, and Bereavement
  • Paid Parental and Adoptive Leave
  • Medical, Dental and Vision Insurance
  • Tax Advantage Accounts (HSA/FSA)
  • Employer Paid Short and Long Term Disability, Basic Life, ADD
  • Additional Benefit Options Including Voluntary Life and Emergency Medical Transport
  • EAP Program
  • Retirement Savings Plan - 401k with Company Match
  • How To Apply: Interested candidates are encouraged to apply by filling out the application below and clicking "Submit Application". This position will be posted for a minimum of 3 days and will remain open until filled or adjusted based on the volume of applicants.
  • NOTE: Research suggests that women and BIPOC individuals may self-select out of opportunities if they don't meet 100% of the job requirements. We encourage anyone who believes they have the skills and the drive necessary to succeed here to apply for this role. Must be a U.S. Person (this includes U.S. Citizens and Permanent Residents). Eligibility to obtain and maintain a U.S. Security Clearance. We’re an equal-opportunity employer. You will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran, or disability status. No outside recruiters, please.
  • Interested candidates are encouraged to apply by filling out the application below and clicking "Submit Application". This position will be posted for a minimum of 3 days and will remain open until filled or adjusted based on the volume of applicants.

Preferred Qualifications

  • Desired Experience

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