Executive Assistant

Role overview

Agency responsibilities

• Manage both founders’ calendars, protect their time, send reminders, and handle follow-ups during sales calls.
• Adjust and send contracts and proposals on the founders’ behalf.
• Support client communications and event coordination.

Mentorship business responsibilities

• Upload content, manage modules, and organize the mentorship platform on Skool.
• Turn call recordings into SOPs and training materials using AI.
• Handle client onboarding, group access, access issues, slide decks, presentations, and supporting materials.
• Organize in-person events as the business scales.

General business responsibilities

• Own both founders’ task lists and ensure that commitments, deadlines, and follow-ups are not missed.
• Track open loops, chase completions without being asked, and keep the founders accountable.

Personal support responsibilities

• Create meal plans aligned with fitness goals, calculate macros, and coordinate with a chef or meal preparation provider.
• Book blood tests and doctor appointments and manage healthcare communications and billing.
• Handle flights, hotels, itineraries, group trips, dinners, events, payments, headcounts, and communications.
• Manage email, calendars, errands, online orders, returns, package pickups, building management, and banking issues.
• Provide in-person support for content shoots, videographer sourcing, and location scouting.
• Track supplement inventory and restock supplies before they run out.

Requirements

• Have 3–5+ years of experience in an EA, PA, Life Manager, or Chief of Staff role.
• Be based in Dubai and comfortable working across personal and professional domains simultaneously.
• Demonstrate strong organization with evidence that can be presented during the selection process.
• Be proficient with AI tools, Google Workspace, and productivity platforms.
• Be open to occasional travel for events, with expenses covered.
• Have a genuine interest in health, fitness, and biohacking; this is advantageous rather than mandatory.

Compensation

• Monthly compensation is $3,500–$4,500 USD based on experience, with room to grow as the role expands.

What the role offers

• The role provides ownership, trust, exposure to growing e-commerce and agency businesses, and occasional travel opportunities.
• The position offers direct exposure to the founders and their businesses in a high-standards working environment.