Executive Assistant & APAC Office Manager

Role overview

Executive support

• Manage complex executive calendars across regional time zones and high-priority meetings.
• Coordinate global travel itineraries, visa logistics, and leadership expense reports.
• Draft executive communications, supplemental materials, and presentation decks.
• Track and execute key action items as the primary administrative liaison.
• Coordinate administrative activities and special projects across regional teams.

Office and regional operations

• Plan regional leadership offsites, quarterly business reviews, and strategic planning sessions.
• Establish consistent office standards across four APAC office hubs.
• Manage local vendor relationships and office operations with global facilities.
• Oversee building access, visitors, seating plans, on-site logistics, and workplace safety compliance.
• Collaborate with people operations to streamline local onboarding.

Culture and events

• Lead regional culture initiatives, team celebrations, and internal community events.

Minimum qualifications

• Five or more years of experience supporting executive leadership in a fast-growing technology or SaaS company.
• Experience managing multi-site office operations across Asia-Pacific time zones.
• Proficiency with Google Workspace, Microsoft 365, Slack, travel platforms, and expense tools.
• Strong written and verbal communication skills across all organizational levels.

Preferred qualifications

• Experience building administrative processes from scratch in a dynamic environment.
• Demonstrated success leading team culture programs and large-scale corporate events.

Working conditions

• Hybrid work schedule.
• Occasional travel within the Asia-Pacific region for offsites and office management duties.

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