Executive Assistant And Office Manager

Job Summary

Key Responsibilities

• Manage day-to-day office operations and ensure smooth administrative functioning.
• Coordinate office maintenance, supplies, facilities management, and vendor relationships.
• Provide administrative support to senior management and investment professionals.
• Manage calendars, meetings, conference calls, and travel arrangements.
• Coordinate visas, hotel bookings, transportation, and executive logistics.
• Prepare correspondence, presentations, reports, and meeting materials.
• Handle confidential information with discretion and professionalism.
• Assist in organizing board meetings, committee meetings, and corporate documentation.
• Maintain organized records of legal, compliance, and corporate documents.
• Support internal processes relating to QFC and regulatory requirements.
• Process office-related invoices and coordinate with finance teams.
• Support onboarding processes for new employees.

& Experience

• Bachelor’s degree in business administration or a related field.
• 3–6 years of experience in office management, executive administration, or operations support.
• Previous experience within financial services, asset management, banking, or professional services is preferred.
• Knowledge of Qatar Financial Centre (QFC) procedures is considered an advantage.

& Competencies

• Excellent organizational and multitasking abilities.
• Strong verbal and written communication skills in English.
• High level of professionalism and confidentiality.
• Strong attention to detail and problem-solving skills.
• Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint, Outlook).
• Ability to work independently and proactively.
• Strong interpersonal skills and ability to coordinate across teams and external stakeholders.