Executive Assistant
Skills
About This Role
Role Overview
The Executive Assistant provides high-level administrative, organizational, and coordination support to the Chairman while also supporting the Senior Leadership Team, Senior Management Office, and Human Resources as required.
This role demands a high level of professionalism, discretion, adaptability, and strong organizational capability.
The Executive Assistant will play a critical role in ensuring effective scheduling, communication, follow-ups, and smooth day-to-day operations for senior leadership, while also assisting with documentation, data entry, and coordination across functions.
Chairman Support
- Act as the primary point of contact for the Chairman with internal and external stakeholders
- Manage and coordinate the Chairman’s calendar, meetings, appointments, and travel schedules
- Organize and prioritize meeting requests to ensure effective time management
- Prepare agendas, briefing materials, presentations, and supporting documents
- Attend meetings, record minutes, track action items, and ensure timely follow-up
- Manage correspondence, emails, and document flow on behalf of the Chairman
- Coordinate travel arrangements, logistics, and expense tracking
- Handle sensitive and confidential information with the highest level of discretion
Senior Leadership & Senior Management Office Support
- Coordinate meetings, workshops, and leadership sessions
- Support the Senior Management Office with scheduling, documentation, and reporting
- Assist in preparing executive presentations, reports, and summaries
- Maintain structured digital and physical filing systems
- Facilitate communication and coordination between senior leadership and internal teams
- Track commitments, deadlines, and cross-functional initiatives
Requirements & Qualifications
- Bachelor’s degree in Business Administration, Management, or a related field preferred
- Minimum 2-5 years of experience in an Executive Assistant, Personal Assistant, or similar role supporting senior executives
- Experience supporting C-level executives, Chairman, or senior leadership
- Strong organizational, time-management, and prioritization skills
- Excellent written and verbal communication skills
- High level of discretion and integrity when handling confidential information
- Strong attention to detail and accuracy, particularly in documentation and data entry
- Proficiency in Microsoft Office, Google Workspace, and office productivity tools
- Ability to work independently, take initiative, and adapt to changing priorities
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