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Executive Assistant

G Forty Two General Trading LLC
Abu Dhabi, UAE
Mid · 5+ years experience
Onsite
Discovered 2 days ago

Full Job Posting

Key Responsibilities

  • Act as the primary point of contact for the Executive, managing and prioritizing their schedule, commitments, and correspondence.
  • Coordinate meetings, conferences, and complex travel arrangements, including flights, accommodation, visas, and ground logistics.
  • Prepare, organize, and review materials for meetings, presentations, and conferences, ensuring the Executive is fully briefed and equipped.
  • Draft and distribute internal and external communications on behalf of the Executive.
  • Conduct research, compile data, and prepare high-quality reports, summaries, and briefing documents as required.
  • Maintain confidential files and records with the highest level of discretion and professionalism.
  • Liaise with internal and external stakeholders to support strong relationships and smooth communication.
  • Manage ad hoc administrative tasks and special projects assigned by the Executive, demonstrating adaptability and strong problem-solving skills.
  • Comply with QHSE (Quality Health Safety and Environment), Business Continuity, Information Security, Privacy, Risk, Compliance Management and Governance of Organizations policies, procedures, plans and related risk assessments.

Requirements

  • Qualifications & Experience
  • Bachelor’s degree in Business Administration, Management, or a related field preferred.
  • Minimum of 5 years of experience supporting senior executives, ideally within a corporate or professional services environment. Skills & Competencies
  • Proven experience as an Executive Assistant or similar role supporting C-suite leadership.
  • Exceptional organizational, coordination, and time-management capabilities.
  • Strong written and verbal communication skills with high attention to detail.
  • Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook) and related productivity tools.
  • Ability to manage sensitive information with absolute confidentiality.
  • Demonstrated ability to work independently while collaborating effectively with cross-functional teams.
  • Professional presence, strong interpersonal skills, diplomacy, and sound judgment. What we look for Performance-driven, inquisitive individuals with the agility to adapt to ambiguity, eager to build meaningful collaborations and create customer-centric solutions. A bias for action, passion for Big Data Analytics, and a commitment to excellence in everything you do. What working at AIQ offers: Culture: Encouraging initiative, work in an environment that is fast-paced and varied, surrounded by talented peers from around the world, who are similarly attracted to applying their skills to solve transformational challenges. Career: Join a team in which your contribution is recognized and rewarded, while you are supported to operate at your peak performance. Rewards: An attractive renumeration package that includes healthcare, education support for dependents, leave benefits, and more.

Preferred Qualifications

  • Bachelor’s degree in Business Administration, Management, or a related field preferred.

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