Executive Assistant

Role overview

Executive and administrative support

• Manage executive calendars, schedule meetings, coordinate priorities, and resolve conflicts.
• Coordinate internal and external meetings with senior leaders, customers, business partners, and stakeholders; organize executive engagements.
• Provide proactive administrative support, anticipate leadership needs, and handle ad hoc projects as assigned.
• Coordinate business card orders and renewals of key office and business documentation.

Travel, events, and coordination

• Arrange end-to-end business travel, including air tickets, hotel accommodation, airport transfers, car rentals, visas, and other requirements.
• Prepare travel expense reports and follow up on approvals and reimbursements.
• Manage event logistics for venues, meeting rooms, hotels, transportation, catering, team-building activities, and customer meetings.
• Support onboarding through welcome communications and adding new employees to relevant MEA Teams channels.
• Coordinate quarterly NPS activities, Unity database cleanup, customer notifications, and survey rating reminders.
• Facilitate stakeholder communication and follow up on outstanding administrative and operational actions.

Expertise and qualifications

• Bachelor’s degree in Business Administration, Management, or a related field.
• At least five years of Executive Assistant experience, ideally supporting senior leadership in a multinational environment.
• Strong communication, interpersonal, and problem-solving skills; ability to manage competing priorities and confidential information.
• Advanced proficiency in Microsoft Excel, PowerPoint, and Outlook; familiarity with SAP or other enterprise tools is advantageous.
• Fluency in Arabic and English is mandatory; French is highly desirable.
• Strategic mindset, ownership, and attention to detail.

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