Executive Assistant

Role overview

Responsibilities

• Manage the Managing Director’s calendar, schedule appointments, and organize meetings.
• Attend meetings as needed, prepare detailed minutes, and follow up on action items.
• Arrange travel, including visa processing, flights, and accommodation.
• Prepare reports and presentations summarizing key data and insights.
• Assist with project management and follow up on tasks with leadership and internal and external stakeholders.
• Facilitate communication between the Managing Director’s office and other departments.

Qualifications

• At least 5 years as an Executive Assistant supporting an MD or C-level executives.
• Excellent verbal and written English; Russian or Arabic is a plus.
• Proven experience creating and preparing dashboards, reports, and presentations.
• High discretion and professionalism; strong organization, multitasking, attention to detail, and interpersonal skills.
• Proficiency in Microsoft Office Suite and ability to collaborate with stakeholders.
• Self-motivated and proactive, able to work independently with minimal supervision and adapt to changing priorities.
• Able to work flexible hours as needed and currently based in the UAE.