Executive Assistant

TRS Healthcare is seeking an experienced Executive Assistant to provide high-level support to our CEO, CFO, CRO and CGO.

This is a remote position; however, the individual must reside in Northwest Arkansas and be available to attend and support in-person meetings, events and other Executive Team activities as needed.

We’re looking for someone who thrives in a fast-paced environment, anticipates needs before they arise and can bring organization to a lot of moving pieces. Our Executive Team travels and meets in person frequently, so this role will be instrumental in coordinating travel, calendars, meetings, events and the details that keep our leaders organized and prepared.

This is more than calendar management. The Executive Assistant will serve as a trusted partner to our Executive Team and must be proactive, resourceful, highly organized and comfortable handling confidential and sensitive information.

Provide high-level administrative support to the CEO, CFO, CRO and CGO

Manage complex calendars, scheduling priorities and meeting coordination across multiple executives

Coordinate frequent executive travel, including flights, hotels, transportation and detailed itineraries

Plan and coordinate Executive Team meetings, leadership offsites, company events and other in-person gatherings

Coordinate venues, catering, accommodations and other event logistics

Prepare agendas, meeting materials, presentations and other supporting documents

Attend key meetings, take detailed notes, document decisions and action items, and coordinate follow-up

Manage last-minute travel and scheduling changes and proactively troubleshoot issues

Organize and maintain Executive Team documents, meeting materials and other important information

Coordinate expense reports and other executive administrative needs

Communicate professionally with internal leaders, employees, vendors and external partners on behalf of executives

Anticipate the needs of the Executive Team and proactively identify solutions

Support special projects and other Executive Team priorities as needed

5+ years of Executive Assistant or senior-level administrative experience

Experience supporting C-suite or senior executive leaders; experience supporting multiple executives strongly preferred

Significant experience coordinating executive travel and complex itineraries

Hands-on experience planning corporate events, leadership meetings, offsites or conferences

Exceptional organizational skills, attention to detail and follow-through

Strong calendar and meeting-management skills

Excellent written and verbal communication skills

Ability to capture meaningful meeting notes, decisions and action items

Strong judgment, discretion and ability to maintain confidentiality

Ability to anticipate needs, solve problems independently and take ownership

Ability to successfully manage competing priorities and pivot quickly when plans change

Proficiency with Microsoft Outlook, Teams, Word, Excel and PowerPoint

Ability to travel as needed

Must reside in Northwest Arkansas and be available for in-person meetings, events and Executive Team activities as needed

You’re someone who doesn’t need to be told every next step. You notice what needs to happen, ask the right questions and take ownership of getting it done.

You can coordinate travel for multiple executives, organize an in-person leadership event, sit in a confidential meeting and capture the important takeaways, and then immediately pivot when plans change.

You’re polished and professional, but also approachable. You know how to prioritize when several leaders need something at once, communicate clearly and keep track of the details without losing sight of the bigger picture.

Most importantly, you enjoy being the person behind the scenes who makes things happen.