Executive Assistant

Role overview

Responsibilities

• Coordinate Managing Directors' calendars, meetings, and appointments.
• Arrange business travel, including flights, accommodation, transport, and itineraries.
• Schedule meetings and prepare materials and logistics.
• Assist with correspondence, emails, and meeting invitations.
• Prepare documents, file records, enter data, and maintain accurate records.
• Support business events, conferences, and corporate engagements.
• Liaise with internal teams and external stakeholders.
• Track tasks, follow up on action items, and help meet deadlines.
• Handle sensitive information confidentially and discreetly.
• Complete ad hoc administrative duties and projects as directed.

Qualifications and skills

• Prior administrative, assistant, or junior executive support experience is preferred.
• Strong organization, time management, attention to detail, communication, and ability to multitask and adapt to changing schedules.
• Proficiency in Word, Excel, PowerPoint, and Outlook.
• Professionalism, discretion, confidentiality, reliability, flexibility, and a proactive, collaborative approach.
• Ability to work in a team and follow direction from the Senior Executive Assistant.