Executive Assistant

Role overview

Key responsibilities

• Manage executive calendars, meetings, and appointments.
• Review and coordinate documents requiring CEO or COO approval or signature, ensuring they are complete, accurate, and properly prepared.
• Support tender, proposal, and commercial documentation.
• Prepare meeting agendas, minutes, presentations, reports, and management updates.
• Coordinate and follow up on action items, deadlines, and departmental deliverables.
• Coordinate with internal departments, clients, suppliers, and other stakeholders.
• Maintain confidential records, documents, trackers, and executive and head office files.
• Manage company events and employee engagements.
• Manage the company website and LinkedIn, including content creation.
• Prepare and distribute internal communications after required management approval.
• Assist with company profiles, marketing materials, and presentations.
• Use AI tools and digital solutions to improve productivity, content creation, reporting, and administrative tasks.

Requirements

• Diploma or bachelor's degree in Business Administration, Management, Communications, Marketing, or a related field.
• At least 3 years of experience in executive assistance, administration, office management, or a similar role.
• Experience supporting senior management or executives.
• Excellent Microsoft Office skills, including PowerPoint, Excel, Word, and Outlook.
• Strong communication, presentation, and organizational skills.
• Good knowledge of AI tools and social media platforms, especially LinkedIn.
• Attention to detail, confidentiality, initiative, and ability to manage multiple priorities.
• Experience in events, tenders, proposals, or corporate communications is an advantage.
• Arabic and French proficiency is an advantage.

Compensation

• The description offers an attractive salary and benefits package depending on qualifications and experience.
• Listed pay is from QAR 1.00 per month.

Workplace

• Work location is in person.