indeed
Executive and Admin Assistant
Athena Dermatology Clinic
Dubai, UAE
Full-time
Onsite
Discovered 2 weeks ago
Executive assistanceClinic operationsHR administration and recruitmentPayroll coordinationProcurement and inventoryFinancial documentation
Role Overview
Supports clinic management with daily administration, HR coordination, finance, procurement, regulatory compliance, and facility operations.
Key Skills for This Role
Executive assistanceClinic operationsHR administration and recruitmentPayroll coordinationProcurement and inventoryFinancial documentation
Full Job Posting
Role overview
Supports clinic management with daily administration, HR coordination, finance, procurement, regulatory compliance, and facility operations.
Administration and HR
- Manage emails and meetings, prepare reports, support doctors and management, and facilitate internal communication.
- Handle vacancy postings, CV screening, interview scheduling, offer letters, onboarding and offboarding, and employee records.
Finance, procurement, and records
- Track vendor payments and post-dated cheques, maintain financial records, coordinate payroll documentation, and monitor invoices and utility bills.
- Monitor stock, coordinate supplier orders, compare quotations, and maintain inventory and invoice records.
Compliance and government coordination
- Monitor DHA staff and facility licenses, coordinate renewals and amendments, manage MOHAP advertising permits, and prepare regulatory documentation and reports.
- Follow up on visa processing, labor contracts, Emirates ID, medical fitness, Occupational Health Cards, and other government procedures.
Systems, facilities, and benefits
- Liaise with IT providers, manage employee system access, coordinate telecom services, and support payment systems.
- Coordinate maintenance contracts, equipment servicing, preventive maintenance, facility payments, and employee insurance documentation and renewals.
Reporting and stakeholder coordination
- Maintain HR, finance, inventory, compliance, and payment trackers and coordinate with suppliers, accountants, PROs, insurance providers, and service contractors.
Requirements
- Previous experience in executive assistance, administration, or clinic operations; healthcare experience is preferred.
- Knowledge of UAE healthcare regulations and processes, particularly DHA, MOHAP, MOHRE, and visa procedures.
- Experience in HR administration, recruitment, payroll coordination, procurement, and financial documentation.
- Strong organization, communication, multitasking, follow-up, confidentiality, and attention to detail.
- Proficiency in Microsoft Office and administrative systems; ability to manage priorities independently.
Work location
- Work location is in person.
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